Coordinator II, Finance

Child Care Alliance of Los Angeles; Pasadena (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Child Care Alliance of Los Angeles is seeking a Fiscal Coordinator for their Quality Start Los Angeles program. This role involves managing fiscal operations, including budget analysis, subcontractor oversight, and financial compliance.

The ideal candidate has at least 3 years of relevant experience, knowledge of nonprofit accounting principles, and strong interpersonal skills. The position offers a chance to support important educational programs in Los Angeles.

Qualifications

• Minimum of 3 years of relevant experience.
• Demonstrated ability to calculate figures and amounts.
• Strong written and verbal communication skills.

Responsibilities

• Manage the full lifecycle of fiscal operations, including budget submissions and tracking.
• Analyze budget-to-actual spending trends.
• Serve as the primary fiscal point of contact for Resource & Referral agencies.

Skills

Attention to detail

Accountability

Interpersonal skills

Organizational skills

Decision-making

Education

Knowledge of GAAP

Experience with QuickBooks

Tools

Microsoft Excel

Microsoft Office

Job description

Summary

The Quality Start Los Angeles (QSLA) Fiscal Coordinator supports the financial, operational, and administrative functions of the QSLA Program at The Childcare Alliance of Los Angeles (CCALA). The role serves as a bridge between the QSLA department, CCALA Finance, participating R&R finance and program teams, and other external partners, helping ensure that both fiscal and day-to-day operational processes run smoothly, accurately, and in compliance with Los Angeles County, Department of Education (LACOE) guidelines.

The coordinator manages key fiscal workflows—such as budget tracking, subcontractor payments, invoice review, and documentation—while also playing a strategic role in aligning financial planning with program goals across multiple rounds and fiscal years. This includes monitoring spending trends, anticipating over- or underspending, supporting budget reallocations, and helping ensure resources are used effectively to meet deliverables.

Essential Functions

• Fiscal Lifecycle Management: Manage the full lifecycle of fiscal operations, including budget submissions, revisions, and the tracking of multi-round funding streams.
• Budget Analysis: Analyze budget-to-actual spending trends to identify under- or overspending, flagging discrepancies and proposing reallocation opportunities to leadership.
• Subcontractor Oversight: Serve as the primary fiscal point of contact for Resource & Referral (R&R) agencies, providing guidance on CCALA protocols and funder guidelines.
• Invoice Auditing: Review and verify subcontractor and vendor invoices, general ledgers, and budget narratives to ensure consistency and compliance with LACOE requirements.
• Accounts Payable: Execute end-to-end processing of accounts payable, including receiving, verifying, and posting invoices into the accounting system.
• Accounts Receivable: Oversee revenue tasks, including preparing deposit slips, verifying remittances against business accounts, and performing timely check deposits.
• Expense Reconciliation: Reconcile monthly corporate credit card statements and audit employee expense reimbursements for accuracy and adherence to company policy.
• Financial Compliance: Ensure all fiscal transactions, budget caps, and documentation meet strict CCALA and LACOE standards for allowable costs.
• Audit Readiness: Maintain organized internal filing systems and comprehensive expenditure records to ensure all fiscal documentation is complete and "audit ready."
• Budget Modifications: Collaborate with directors to translate programmatic changes (staffing, outreach, events) into formal budget modifications and justifications for funder approval.
• Reporting & Submissions: Coordinate the submission of quarterly invoices and expenditure summaries, ensuring all data is supported by accurate backup documentation.
• Vendor Relations: Act as a liaison between departments and external vendors to resolve account discrepancies, payment inquiries, and administrative issues.
• Process Improvement: Partner with Finance Teams to develop and maintain Standard Operating Procedures (SOPs) for subcontractor payments and budget monitoring.
• Strategic Planning: Participate in cross-agency planning meetings to ensure fiscal decisions and budget allocations are integrated into program strategy.
• Administrative Coordination: Provide high-level operational support, including managing calendars, centralizing data for program deliverables, and coordinating incentive check tracking.

Core Competencies

• Job Knowledge/Quality & Productivity: Detail-oriented, meets deadlines, manages time effectively
• Accountability: Takes ownership of assignments and communicates progress
• Adaptability & Initiative: Adjusts to changing priorities, proactively identifies solutions
• Decision-Making & Problem Solving: Uses sound judgment, anticipates issues, resolves challenges independently
• Fostering Innovation/Creativity: Open to new ideas, methods, and improvements to enhance services

Qualifications

• Minimum of 3 years of relevant experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP) for nonprofit organizations.
• Demonstrated ability to calculate figures and amounts.
• Ability to manage multiple tasks and meet required deadlines.
• Strong interpersonal and customer service skills, including the ability to work effectively with diverse client populations.
• Strong organizational skills; able to pay acute attention to detail.
• Demonstrates high ethical standards, discretion, and professional integrity when handling fiduciary documents.
• Able to work independently and collaborate with team members.
• Effective written and verbal communication skills, computer skills, including experience with Windows, Excel, Microsoft Office suite, databases, word processing and spreadsheet software.
• Exhibit professionalism and confidentiality in handling sensitive information from early educators.
• Experience with QuickBooks, required
• Proficiency in Excel, preferred

Physical & Travel Requirements

• Ability to lift up to 25 pounds occasionally.
• Ability to sit, stand, walk, and use standard office equipment.
• Valid CA driver’s license and insurance coverage which meets CA standards, if driving for work related activities.
• Ability to travel at least 5% of the time to various locations across LA County (if health guidelines permit).

The programs referenced in this job description are contingent upon grant funding.

Application Instructions

For immediate consideration, send your resume and cover letter to:

Email: [e-mail], Please include the job title in the subject line. Email submissions only. No phone inquiries. Responses will be sent only to individuals meeting the outlined requirements of the position.

CCALA is an Equal Opportunity Employer

The Child Care Alliance of Los Angeles is committed to building and sustaining a diverse workforce and culture. As part of this commitment, the Child Care Alliance of Los Angeles provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, national origin, age, marital status, sexual orientation, gender or gender identity/expression, ethnic group identification, mental or physical disability, pregnancy, childbirth, and related medical conditions, or any other legally protected status.

For more information about the Child Care Alliance Los Angeles, please visit our website at: http://www.ccala.net/

We are not considering applicants that require sponsorship for employment visa status at this time or who reside outside of the State of California.