Coordinator II

The University of Kansas Health System; Kansas City (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Kansas Health System is seeking a Coordinator II to support the division's daily operations at Bell Hospital. The role provides guidance on policies and coordinates division meetings, ensuring adherence to established procedures.

Key duties include supervising secretarial staff, data gathering for reports, payroll transmission, and budget maintenance. Ideal candidates have strong administrative experience and a background in healthcare settings.

Qualifications

• Two years of college required; education may be substituted by experience on a year-for-year basis.
• Bachelor's degree preferred for advancement.
• Supervisory and administrative experience emphasized in preferred qualifications.

Responsibilities

• Manage daily office operations for the division.
• Supervise/monitor secretarial support for faculty in the division.
• Gather data and prepare divisional reports.
• Process biweekly payroll transmission for the division.
• Maintain division budget records and purchasing of supplies.
• Plan and coordinate divisional meetings and events.
• Proofread/edit manuscripts and coordinate submissions for abstracts, manuscripts, and grants.
• Prepare and publish monthly and weekly call schedules for leadership.
• Ensure compliance with department and organizational policies.

Skills

Office management

Data reporting

Meeting coordination

Education

Two years of college

Bachelor's degree

Job description

Position Title

Coordinator II

Bell Hospital

Position Summary / Career Interest:

Responsibilities include performing daily administrative support for the operation of the division. Provides advice and information regarding established policy and procedures to faculty and staff within the division. Plans and coordinates division meetings.Accountable to the Senior Administrator in ensuring all departmental and organizational policies, process and procedures are followed.

Responsibilities and Essential Job Functions

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division/section.
• Maintains budgetary records for the division.
• Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
• Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations.
• Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
• Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Two years of college
• Experience may be substituted for education on a year for year basis

Preferred Education and Experience

• Bachelors Degree
• 2 or more years supervisory experience
• 2 or more years of administrative experience including one year with a health care organization

Time Type:

Full time

Job Requisition ID:

R-56657

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link.

• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

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