Coordinator II

The University of Kansas Health System; Bell (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of Kansas Health System is seeking a Coordinator II at Bell Hospital to provide daily administrative support for the division. You will advise staff on policies, coordinate meetings, and ensure compliance with department procedures.

The role reports to the Senior Administrator and emphasizes accurate reporting and cost-effective operations. Responsibilities include managing daily office operations, supervising secretarial staff, preparing divisional reports, and handling payroll

Qualifications

• Two years of college (or equivalent experience) required.
• Experience may substitute for education on a year-for-year basis.
• Bachelor's degree preferred and 2+ years supervisory experience.
• 2+ years administrative experience including one year in health care recommended.

Responsibilities

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division for adequate secretarial support.
• Gathers data and prepares divisional reports.
• Executes biweekly payroll transmission for the division/section.
• Maintains budgetary records for the division.
• Plans and supervises divisional meetings, conferences, and site visits.
• Prepare and publish monthly call schedules and weekly schedules for leadership.
• Evaluate need for office supplies and manage expenditures.

Skills

Administrative skills

Meeting coordination

Data gathering

Payroll processing

Budget tracking

Education

Two years of college

Bachelor's Degree

2+ years supervisory experience

2+ years administrative experience in healthcare

Tools

MS Office

Payroll software

Budgeting tools

Job description

Position Title

Coordinator II

Bell Hospital

Position Summary / Career Interest:

Responsibilities include performing daily administrative support for the operation of the division. Provides advice and information regarding established policy and procedures to faculty and staff within the division. Plans and coordinates division meetings. Accountable to the Senior Administrator in ensuring all departmental and organizational policies, process and procedures are followed.

Responsibilities and Essential Job Functions

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division/section.
• Maintains budgetary records for the division.
• Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
• Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations.
• Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
• Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Two years of college
• Experience may be substituted for education on a year for year basis

Preferred Education and Experience

• Bachelors Degree
• 2 or more years supervisory experience
• 2 or more years of administrative experience including one year with a health care organization

Time Type: Full time

Job Requisition ID: R-56657

Important information for you to know as you apply

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

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