Coordinator II

The University of Kansas Hospital; Kansas City (KS); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Kansas Hospital in Kansas City, KS is seeking an experienced administrative professional to support daily operations of the division, advise on policies, and coordinate meetings.

You will supervise clerical staff, prepare divisional reports, manage payroll transmission, and maintain budget records while ensuring adherence to department procedures. Strong organizational and proofreading skills are essential.

Qualifications

• Two years of college; education may be substituted on a year-for-year basis.
• Bachelor's degree preferred for advancement and supervisory roles.

Responsibilities

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division for adequate support.
• Gathers data and prepares divisional reports.
• Executes biweekly payroll transmission for the division.
• Maintains budgetary records.
• Plans and supervises divisional meetings and events.
• Proofreads manuscripts and coordinates submissions to agencies.
• Prepare and publish monthly/weekly call schedules for staff.
• Evaluate needs for office supplies and manage purchases.

Skills

Administrative support

Office management

Supervisory experience

Budgeting

Payroll processing

Data reporting

Proofreading

Communication

Education

Two years of college

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Position Summary / Career Interest:

Responsibilities include performing daily administrative support for the operation of the division. Provides advice and information regarding established policy and procedures to faculty and staff within the division. Plans and coordinates division meetings.Accountable to the Senior Administrator in ensuring all departmental and organizational policies, process and procedures are followed.

Responsibilities and Essential Job Functions:

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division/section.
• Maintains budgetary records for the division.
• Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
• Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations.
• Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
• Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience:

• Two years of college
• Experience may be substituted for education on a year for year basis

Preferred Education and Experience:

• Bachelors Degree
• 2 or more years supervisory experience
• 2 or more years of administrative experience including one year with a health care organization

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.

Administrative/Business Operations, Kansas City, Kansas, United States