Coordinator, Human Resources

University of Illinois Foundation; Urbana (IL); Híbrido; USD 52.000 - 57.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work schedule (up to 2 days rem

LEED-certified workspace

Comprehensive benefits: medical,vision

Pension benefits

22–24 days vacation

Descripción de la vacante

University of Illinois Foundation in Urbana, IL is seeking a HR Coordinator to manage onboarding/offboarding, lead new hire orientation, and maintain accurate HR records. You will work with cross‑functional teams to ensure a smooth day‑one experience and compliant HR operations.

The role requires a bachelor’s degree or equivalent experience and at least 2 years in HR, with strong communication and confidentiality.

Formación

• Bachelor’s degree or equivalent experience required.
• Minimum 2 years of HR experience.
• Excellent verbal and written communication.
• Strong attention to detail and ability to maintain confidentiality.
• Proficient in Microsoft Word, PowerPoint and Excel.
• Experience with HRIS and data reporting preferred.

Responsabilidades

• Oversee onboarding and offboarding processes for new hires and student workers.
• Coordinate new hire orientation events and HRIS trainings.
• Maintain accurate employee records and onboarding materials.
• Prepare HR reports and manage HR content on platforms.
• Collaborate with HR operations team to deliver high service standards.

Conocimientos

Communication

Attention to detail

Confidentiality

Independent judgment

Team collaboration

HR experience

Educación

Bachelor’s degree or equivalent experience

Bachelor’s degree in HR, business, or related field

Herramientas

Microsoft Office

HRIS

Descripción del empleo

Description

UNIVERSITY OF ILLINOIS FOUNDATION

has an immediate opening for an

Coordinator, Human Resources

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

The Human Resources Coordinator plays a key role in creating a welcoming and well-organized experience for new employees and student workers. In this position, you will coordinate onboarding and offboarding, lead new hire orientation programs, and maintain accurate HR records and reports. You will work closely with colleagues across the organization to support efficient HR operations and help every new hire feel prepared and connected from day one.

DUTIES AND RESPONSIBILITIES

• Manage front-end onboarding for new hires, including requesting institutional IDs and accounts, partnering with IT to prepare for each new hire’s arrival, and setting up first-day orientation.
• Coordinate new hire orientation events, including departmental introductions, welcome and networking events, leadership meet-and-greets, and HR orientation, and assign required HRIS trainings to new employees.
• Oversee student hiring practices and complete student onboarding in the student information system.
• Collect and enter employee onboarding data in multiple internal and external systems, and administer offboarding processes at the end of employment.
• Create and maintain employee records, files, and documentation, and prepare onboarding materials such as workspace name tags and new hire welcome bags.
• Compile HR reports from the human resource information system and other sources for a variety of audiences and purposes, and maintain HR content on the organization’s online platforms.
• Serve as a member of the Staff Engagement Committee.
• Work as part of a wider HR operations team to deliver high standards of service while consistently following the law and organizational policy.

REQUIRED QUALIFICATIONS

• Bachelor’s degree or equivalent experience
• Minimum of 2 years of previous Human Resources experience
• Proven ability to act independently while exercising good judgment
• Excellent verbal and written communication skills
• Strong attention to detail and ability to maintain confidentiality
• Intermediate skills in Microsoft Office, including Word, PowerPoint, and Excel

PREFERRED QUALIFICATIONS

• Bachelor’s degree in human resources, business, or a related field
• Experience with HRIS, data entry, and reporting
• Experience coordinating onboarding, orientation, or employee events
• Familiarity with higher education or student employment systems

Application Deadline

November 29th, 2026

The starting salary range for this position is projected to be $52,000 - $57,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You’ll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER