Coordinator, Human Resources

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Archdiocese of St. Louis is seeking an HR Assistant to provide administrative support for workforce compliance, personnel records, onboarding, orientation, recruitment, and routine HR activities.

The role involves maintaining tracking systems, following up on required documentation, scheduling meetings and training, and supporting candidates, interpreters, and coworkers. The ideal candidate will have a high school diploma, familiarity with HR processes, and the ability to learn HR systems.

Qualifications

• High school diploma or equivalent required; coursework or associate degree in HR, business administration, or related field preferred.
• Previous administrative, record management, onboarding, or HR experience preferred but not required.
• Basic working knowledge of Microsoft Office and the ability to learn Smartsheet, Schedule Interpreter, and other HR or compliance systems.
• Experience working with culturally and linguistically diverse individuals is preferred.

Responsibilities

• Maintain accurate compliance records and tracking sheets for employees and independent contractors, including training, health screenings, facility requirements, background checks, and document expiration dates.
• Review submitted compliance documents for completeness, record verified information in authorized systems, follow up on missing or expiring requirements.
• Create, update, review, and securely maintain personnel and independent-contractor files while protecting confidential and restricted information.
• Maintain workforce headcount records and assist with routine monthly HR activity and compliance reports.
• Schedule meetings, orientations, onboarding appointments, assessments, and training sessions; communicate details, prepare materials, track attendance, and maintain completion records.
• Support recruitment and onboarding by communicating with candidates, scheduling interviews or assessments, collecting required documents, and organizing information for HR review and processing.
• Monitor assigned HR communication channels, respond to routine questions within the position’s authority, and direct sensitive, policy-related, or unresolved matters to the HR Coordinator.
• Provide other administrative, tracking, scheduling, and compliance support as needed or assigned by the HR Coordinator or organizational leadership.

Education

High school diploma or equivalent

Tools

Smartsheet

Schedule Interpreter

Microsoft Office

Job description

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Empowering people and building relationships by bridging cultural and linguistic divides through the provision of interpreting, translation, and related educational services.

Job Summary

The HR Assistant provides administrative support for workforce compliance, personnel records, onboarding, orientation, recruitment, and routine HR activities. The position maintains accurate tracking systems, follows up on required documentation, schedules meetings and training activities, and supports candidates, interpreters, and coworkers.

Job Responsibilities

• Maintain accurate compliance records and tracking sheets for employees and independent contractors, including training, health screenings, facility requirements, background checks, and document expiration dates.
• Review submitted compliance documents for completeness, record verified information in authorized systems, follow up on missing or expiring requirements.
• Create, update, review, and securely maintain personnel and independent-contractor files while protecting confidential and restricted information.
• Maintain workforce headcount records and assist with routine monthly HR activity and compliance reports.
• Schedule meetings, orientations, onboarding appointments, assessments, and training sessions; communicate details, prepare materials, track attendance, and maintain completion records.
• Support recruitment and onboarding by communicating with candidates, scheduling interviews or assessments, collecting required documents, and organizing information for HR review and processing.
• Monitor assigned HR communication channels, respond to routine questions within the position’s authority, and direct sensitive, policy-related, or unresolved matters to the HR Coordinator.
• Provide other administrative, tracking, scheduling, and compliance support as needed or assigned by the HR Coordinator or organizational leadership.

Knowledge & Experience Requirements

• High school diploma or equivalent required; relevant coursework or an associate degree in human resources, business administration, or a related field preferred.
• Previous administrative, record management, customer service, onboarding, or human resources experience preferred but not required.
• Basic working knowledge of Microsoft Office and the ability to learn Smartsheet, Schedule Interpreter, and other HR or compliance systems.
• Experience working with culturally and linguistically diverse individuals is preferred.

Job Requirements

• Strong organization, follow-through, attention to detail, and ability to manage multiple deadlines.
• Professional verbal and written communication skills in English; additional language skills are valued but not required unless designated for the position.
• Sound judgment when handling confidential and sensitive information.
• Ability to follow established procedures, maintain accurate records, identify missing information, and escape concerns appropriately.
• Ability to work respectfully and effectively with people from diverse cultural and professional backgrounds.
• Dependability, responsiveness, customer-service orientation, and ability to work both independently and collaboratively.

LAMPdoes not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. LAMPis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability.
Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.

Our Mission

To bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence.

Empowering people and building relationships by bridging cultural and linguistic divides through the provision of interpreting, translation, and related educational services.

• Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.