Coordinator - Human Resources

Andersons; Honolulu (HI); On-site; USD 50,000 - 70,000; Full time

Job summary

Energy Transfer is seeking a detail-oriented HR Administrative Assistant to support onboarding/offboarding, data entry, and day-to-day HR activities in Honolulu. The role requires handling multiple HR tasks and coordinating with HRIS teams.

You will assist HR Generalists, coordinate with Talent Acquisition, process I-9s, manage invoices, and prepare reports. Flexibility with changing priorities and strong organizational skills are essential.

Qualifications

• High school diploma required; college degree preferred.
• 2–5 years of administrative HR experience supporting a large team.
• Ability to manage multiple projects with competing deadlines.
• Proficiency in MS Office and advanced Excel formulas.
• Knowledge of applicant tracking systems and HRIS (PeopleSoft, Taleo).
• Strong organizational and communication skills.
• Flexibility with changing priorities and multiple managers.

Responsibilities

• Support HR with administrative, project, and day-to-day processes.
• Assist with new employee orientation and onboarding/offboarding tasks.
• Process I-9 for local hires; upload docs and verify with eVerify.
• Answer questions on policy, payroll, onboarding, and benefits.
• Run reports with HRIS and assist with data coordination.
• Schedule interviews and support Talent Acquisition tasks.
• Process transfers, promotions, salary changes, terms, etc.
• Handle electronic paperwork and admin tasks in eTime.

Skills

HR administrative experience

MS Office

Advanced Excel formulas

PeopleSoft/Taleo knowledge

Education

High school diploma

College degree preferred

Tools

HRIS systems

PeopleSoft

Taleo

Job description

Summary

This position will support the HR Generalist and Talent Acquisition teams with administrative onboarding and offboarding tasks, manage day‑to‑day employment activities, and assist with special projects.

Essential Duties and Responsibilities

• Support the Human Resources department with various administrative, project, and day‑to‑day processes.
• Assist with the preparation and execution of new employee orientation.
• Complete the I‑9 process for local new hires, including uploading I‑9 documentation and completing eVerify in Tracker I‑9.
• Answer manager and employee questions regarding policy, verification of employment, payroll, onboarding, and benefits.
• Manage large data sets and coordinate with the HRIS team for projects that require written and verbal communication.
• Coordinate with HRIS teams to run reports for HR Generalists.
• Complete electronic paperwork for transfers, promotions, supervisory changes, salary adjustments, terms, costing, etc.
• Administer changes, adjustments, or review information in eTime.
• Assist the Organizational Department with program support needs.
• Process invoices for the Talent Acquisition & Compensation Departments.
• Provide general administrative assistance to HR Generalists (expense reports, invoice payments, office supplies, mail, visitor badges).
• Assist the Talent Acquisition team with interview scheduling and administrative tasks.

Required Skills

• High school diploma required; college degree preferred.
• 2–5 years of administrative experience in HR supporting a large team in a fast‑paced environment.
• Ability to manage multiple projects with competing deadlines.
• Proficiency in MS Office applications (Excel, Word, PowerPoint) and ability to use advanced Excel formulas.
• Knowledge of applicant tracking and HRIS systems; experience with PeopleSoft and Taleo is preferred.
• Strong organizational, communication, and problem‑solving skills.
• Flexibility to adapt to changing priorities and to take direction from multiple managers.

Working Conditions

• Normal office working conditions; requires stationary position about 50% of the time.
• Occasional overnight travel may be required.

Equal Opportunity Employment

Energy Transfer is an equal‑opportunity employer and does not discriminate against qualified applicants on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. The employer will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

Disclaimer: The statements listed in this job posting are subject to change and are not an exhaustive list of responsibilities, duties, and skills required.