Coordinator Group Tours and Events

University-of-Central-Oklahom; Edmond (OK); On-site; USD 20,000 - 28,000; Full time

Job summary

University of Central Oklahoma in Edmond seeks an operational lead for campus visit programs, admissions events, and student visitor experiences. You will support the Associate Director of Campus Tours and Events and oversee daily visit operations on the main campus.

You will coordinate group tours, arrange meetings with academic departments, assist with orientation programs, and act as a key front-line contact for Undergraduate Admissions.

Qualifications

• Associate’s degree or 2+ years of work experience or equivalent combination.
• Experience with Microsoft Office and online systems.
• Excellent public relations, communications and organizational skills.

Responsibilities

• Coordinates daily tour welcome speeches and all group tours visiting campus.
• Manages all prospective students’ requests to meet with academic departments and coordinate scheduling appointments.
• Assists Associate Director of Campus Tours and Events with all Prospective Student Events.
• Assists with New Broncho Orientation and Camp Broncho programs, including Orientation Leader selection and training, supervision, executive board advisement, and execution.
• Public-facing role for Undergraduate Admissions; answers inquiries about admissions, enrollment, records, and other questions.
• Assists with special projects, mass mailing, or packet assembly as needed.
• Assists with data entry of information received from prospective students.
• Performs other related duties as assigned.

Skills

Public relations

Oral & written communication

Organizational skills

Telephone communication

Confidentiality

Records management

Computer knowledge

Detail oriented

Education

Associate’s degree in related field

2+ years of work experience

Tools

Microsoft Office

Online systems

Multi-line phones

Job description

Position Classification:Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?The hourly rate is $17.17 which translate to $35,713.60 per year.General Schedule:This position typically works 8:00 am to 5:00 pm, Monday through Friday at UCO's main campus in Edmond, Oklahoma.Position Overview:Serves as the operational lead for campus visit programs, admissions events, and student visitor experience initiatives. Providing direct support to the Associate Director of Campus Tours and Events, this position oversees the daily execution of visit operations, coordinates large-scale events, and partners with departments across the university to create welcoming, organized, inclusive and engaging experiences for prospective students and their families.Department Specific Essential Job Functions:Coordinates daily tour welcome speeches and all group tours visiting campus.Manages all prospective students’ requests to meet with academic departments and coordinate scheduling appointments.Assists Associate Director of Campus Tours and Events with all Prospective Student Events.Assists with the New Broncho Orientation and Camp Broncho programs, including Orientation Leader selection and training, supervision, executive board advisement, and overall program execution each summer.One of the primary public contact and service providers for the Office of Undergraduate Admissions, responsible for daily front-line activity. Answers inquiries or general information regarding admissions, enrollment, records, and other enrollment management questions.Assists with special projects, when necessary, such as mass mailing projects or packet assembly.Assists with data entry of information received from prospective students.Performs other related duties as assigned.Qualifications Required:Associate’s degree in job related field or 2+ years of work experience or equivalent combination of education and experience.Must have a valid driver's license, clean driving record, and be able to operate a typical motor vehicle.Qualifications Preferred:Experience with computer software such as Microsoft Office and experience with online computer systems. Experience with multi-line phones.Knowledge/Skills/Abilities:Excellent public relations, communications (both oral and written) and organizational skills. Ability to communicate effectively on the telephone and person to person. Must demonstrate a warm, caring and professional attitude. Ability to perform duties effectively, efficiently, accurately, and prioritize multiple assignments. Proven ability to maintain confidentiality. Ability to effectively work during extremely busy and stressful periods. Good records management skills. Computer knowledge is essential. Ability to accurately and expediently process and analyze detailed paperwork.Physical Demands:Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions