Administrative Assistant II

University-of-Central-Oklahom; Edmond (OK); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Benefit eligible

In-office on campus

Job summary

University of Central Oklahoma in Edmond, OK seeks a regular full-time, hourly non-exempt administrative assistant to provide secretarial support for the Student Involvement Center. You will handle correspondence, filing, phones, mail, data entry, and document production.

You will manage budgets for four departments, hire/train student workers, schedule calendars, assist with orientations, and help campus customers with information and records.

Qualifications

• Ability to work in a dynamic, busy environment with college student interaction.
• Proficiency in Word and Excel and general computer literacy.
• Strong telephone etiquette and professional communication.
• Able to multi-task, type accurately, and manage confidential information.

Responsibilities

• Provide secretarial and administrative support for offices or departments.
• Handle correspondence, filing, phone calls, mail, and data entry.
• Produce documents from simple to complex; prepare presentations.
• Assist with budgets, calendars, and event planning; supervise student workers.
• Coordinate purchasing, approvals, and entry for invoices.

Skills

Office communication

Word processing

Excel

Telephone etiquette

Interpersonal skills

Team collaboration

Multi-tasking

Customer service

Listening and synthesizing

Self-motivation

Education

General education or vocational training

Job description

Position Classification:Regular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more benefit information visit Why Work at UCO?The hourly rate is $15.00 per hour which translate to $31,200.00 per year.General Schedule:Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma.Position Overview:Provide secretarial and administrative support for offices or departments. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.Department Specific Essential Job Functions:Prepares purchase requisitions, check requests, and other accounts payable paperwork and tracks through payment of invoices. Manages operation budgets for four departments in Student Involvement Center (Community Engagement, Leadership Central, New Student & Family Programs, Student Engagement). Performs administrative support for Assistant Vice President, Student Affairs. Hires, trains and supervises student workers. Completes data entry for offices. Manages hold removal for Orientation/Forge. Responsible for student org equipment scheduling and check out process. Assumes responsibility for various projects and oversees such projects through to completion. Communicates and assists students, faculty and administrators on Student Affairs policies and procedures. Performs other related duties as assigned. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Qualifications/Experience Required:Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.Qualifications/Experience Preferred:Experience in a higher education environment. Experience with Banner operating system.Knowledge/Skills/Abilities:Ability to work in a dynamic, sometimes loud and busy, environment with a lot of college student interaction. Literate in computer usage and word processing including, but not limited to Word and Excel. Knowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Ability to work well with others, especially students, fostering a positive working relationship. Ability to operate office equipment. Ability to accurately type. Ability to multi-task. Demonstrates a warm and caring professional service oriented attitude. Must be self-motivated. Ability to listen and synthesize directives.Physical Demands:Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.