Coordinator, Golf Events

wwecorp; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

IMG Golf, Events in Corning, NY, seeks an Event Coordinator for Golf operations across North America. You will support planning, coordination, and execution of tournament operations with focus on The Classic LPGA event, coordinating logistics, vendors, and on-site setup.

The role requires 2+ years of hands-on event operations, a bachelor’s degree, strong communication, and ability to manage multiple projects across time zones and outdoor venues.

Qualifications

• Bachelor's degree in a related field required.
• 2+ years of hands-on event operations experience.

Responsibilities

• Coordinate and communicate operational timelines including setup and tear-down schedules.
• Support vendor identification, negotiations, contracting and site plan for first-class event operations.
• Manage vendor contracts and RFPs across tournament operations categories.
• Liaise with operational vendors for tents, scaffolding, flooring, restrooms, offices, fencing, signage, power/HVAC, catering, waste management, and more.
• Assist with on-site course and operations setup; manage temporary office trailers and restrooms.
• Track deliveries, shipments, and equipment; assist with load-in/load-out and transport logistics.
• Support volunteer committees and operational planning across events and regions.

Education

Bachelor's Degree

Job description

Job Title Event Coordinator, Golf - North America (Operations Coordinator)

Business Unit IMG Golf, Events

Main Purpose of Position Responsible for supporting the planning, coordination, and execution of tournament operations with particular focus on The Classic, a new LPGA Event in Corning, NY.

Reports To Direct: Director, Events In-direct: Operations Manager

Location: Corning, NY

Key Responsibilities and Accountabilities

• Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.
• Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first-class presentation for the operation of event.
• Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.
• Develop and evaluate Vendor RFPs across all tournament operations categories
• Liaise with all operational vendors - including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.
• Support tournament staff with overall course and operational setup
• Placement and setup of temporary office trailers, POLs, and restroom trailers
• Order, track, and ensure proper delivery of furniture to hospitality venues and trailers
• Receive, track, and deliver shipments on-site
• Assist in placement of barricade and temporary fencing on-course and in parking lots
• Coordinate delivery schedule and monitor equipment drops on-site
• Place on-site storage containers, ice chests, light towers, etc. per instruction from Director of Operations
• Track and manage vendor fleets of golf carts and radios
• Manage small crew of temporary labor for various projects
• Provide load-in and load-out assistance to exhibitors and vendors
• Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation
• Support efforts of other IMG Events by assisting with Operational planning as assigned.
• Participate in special projects and other related duties/projects as reasonably assigned

Unusual Challenges or Circumstances

Extended hours during the production and delivery of each event, including weekend and holiday hours

Engagement with teams in multiple time zones

Outdoor events, with pre-planning and execution phases in potentially volatile temperatures and weather conditions

Key Results Areas

• Enhance operational presentation in line with key stakeholder strategies
• Build the prestige, profile, and sustainable brand equity of each event
• Support operational lead and TD's budget management to impact positive results
• Provide tangible thought leadership across events and geographic regions
• Affect innovation / change within a traditional sport

Essential Job Knowledge and Competencies

• Bachelor's Degree in a related field required
• 2+ years of hands-on event operations experience, with proven success
• Experience working across multiple logistical and tactical projects
• Experience with the creation and delivery of detailed operational planning projects and timelines
• Proven success in coordinating partner relationships including vendors, suppliers and community partners
• Strong communication, presentation and influencing skills
• Attention to detail; ability to manage mult