Coordinator, Golf Events

IMG; Town of Florida (NY); On-site; USD 48,000 - 78,000; Full time

Job summary

IMG Golf, a leading global sports marketing agency, seeks an Event Coordinator for North America to support tournament operations across IMG Golf Events. Based in Palm Beach Gardens, you will help coordinate timelines, vendor contracts, and onsite logistics to deliver first-class experiences.

Ideal candidates have a Bachelor’s degree and 2+ years of hands-on event operations, with strong communication and the ability to travel and work non-traditional hours.

Qualifications

• Bachelor’s degree in a related field is required.
• 2+ years of hands-on event operations experience.
• Experience coordinating multiple logistical and tactical projects.
• Ability to create and deliver detailed operational planning timelines.
• Proven success coordinating vendor relationships and contracts.
• Strong communication, presentation, and influencing skills.
• Willingness to work extended hours, weekends, and travel.
• Proficiency with office software; Autocad or plotting software is a bonus.

Responsibilities

• Coordinate and communicate operational timelines, including set-up and tear-down schedules, as directed by Operations Director / Tournament Director.
• Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and site plans.
• Coordinate all vendor contracts for the operation of the tournament and ancillary programming.
• Develop and evaluate Vendor RFPs across all tournament operations categories.
• Liaise with operational vendors (tents, scaffolding, flooring, restrooms, offices, fencing, signage, storage, power/HVAC, catering, waste, ecology, equipment rentals, parking).
• Support staff with overall course and operational setup.
• Assist in placement of equipment and temporary facilities on-site.

Skills

Event operations

Vendor coordination

Budget management

Communication

Travel readiness

Detail oriented

Education

Bachelor's Degree in related field

Tools

Autocad

Job description

Who We Are

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Job Title

Event Coordinator, Golf – North America (Operations Coordinator)

Business Unit

IMG Golf, Events

Main Purpose of Position

Responsible for supporting the planning, coordination, and execution of tournament operations across IMG Golf Events

Reports To

Direct: Operations Manager
In-direct: Event Tournament Directors

Location

Palm Beach Gardens, FL

Key Responsibilities And Accountabilities

• Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.
• Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first-class presentation for the operation of event.
• Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.
• Develop and evaluate Vendor RFPs across all tournament operations categories
• Liaise with all operational vendors – including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.
• Support tournament staff with overall course and operational setup
• Placement and setup of temporary office trailers, POLs, and restroom trailers
• Order, track, and ensure proper delivery of furniture to hospitality venues and trailers
• Receive, track, and deliver shipments on-site
• Assist in placement of barricade and temporary fencing on-course and in parking lots
• Coordinate delivery schedule and monitor equipment drops on-site
• Place on-site storage containers, ice chests, light towers, etc. per instruction from Director of Operations
• Track and manage vendor fleets of golf carts and radios
• Manage small crew of temporary labor for various projects
• Provide load-in and load-out assistance to exhibitors and vendors
• Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation
• Support efforts of other IMG Events by assisting with Operational planning as assigned.
• Participate in special projects and other related duties/projects as reasonably assigned

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

• Extended hours during the production and delivery of each event, including weekend and holiday hours
• Engagement with teams in multiple time zones
• Outdoor events, with pre-planning and execution phases in potentially volatile temperatures and weather conditions

Key Results Areas

• Enhance operational presentation in line with key stakeholder strategies
• Build the prestige, profile, and sustainable brand equity of each event
• Support operational lead and TD’s budget management to impact positive results
• Provide tangible thought leadership across events and geographic regions
• Affect innovation / change within a traditional sport

Essential Job Knowledge and Competencies

• Bachelor’s Degree in a related field required
• 2+ years of hands-on event operations experience, with proven success
• Experience working across multiple logistical and tactical projects
• Experience with the creation and delivery of detailed operational planning projects and timelines
• Proven success in coordinating partner relationships including vendors, suppliers and community partners
• Strong communication, presentation and influencing skills
• Attention to detail; ability to manage multiple tasks simultaneously and produce high quality work
• Ability to work non-traditional hours and weekends; ability to travel
• Proficiency with office and relevant operational software
• Collaborative in nature with a “no job is too small” attitude
• Competency with Autocad or other plotting software a bonus

TKO EEO Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.