Coordinator - Gemstone Acquisition

Brobston Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Brobston Group seeks a Gemstone Acquisition Coordinator to drive high-volume Hardstone product development from concept through production readiness. You will coordinate timelines, procurement, cross-functional reviews, and gemstone quality evaluation while supporting responsible sourcing and commercialization standards.

The role requires strong project management, organizational, communication, and analytical skills, plus proficiency in Excel and a Graduate Gemologist designation is preferred.

Qualifications

• Strong project management, organizational, communication, analytical, and problem-solving skills.
• Knowledge of gemstone grading laboratory processes and quality standards; proficiency in Microsoft Excel.
• Ability to photograph gemstones, manage multiple priorities, and work effectively in a fast-paced environment.
• Commitment to responsible sourcing, confidentiality, security, and company policies.
• Preferred: Graduate Gemologist designation, colored gemstone or pearl grading experience, familiarity with grading laboratory equipment, and product development or commercialization experience.

Responsibilities

• Coordinate product development projects, procurement workflows, sampling, timelines, milestones, approvals, and sign-offs.
• Evaluate samples against approved quality, color, cut, and design parameters; support gemstone grading and maintain product parameter and color control sets.
• Coordinate supplier communications and partner with Product Development, Jewelry Design, Manufacturing, Operations, and Grading teams.
• Maintain accurate procurement and development data, monitor priority orders, and help improve workflow and reduce bottlenecks.
• Identify project risks, resolve obstacles, and follow departmental security, safety, and workplace standards.

Skills

Project management

Organizational skills

Communication

Analytical thinking

Problem solving

Education

Graduate Gemologist

Tools

Microsoft Excel

Job description

Summary

The Gemstone Acquisition Coordinator supports high-volume Hardstone product development projects from concept through production readiness. The role coordinates project timelines, procurement, cross-functional reviews, and gemstone quality evaluation while supporting responsible sourcing and commercialization standards.

Responsibilities

• Coordinate product development projects, procurement workflows, sampling, timelines, milestones, approvals, and sign-offs.
• Evaluate samples against approved quality, color, cut, and design parameters; support gemstone grading and maintain product parameter and color control sets.
• Coordinate supplier communications and partner with Product Development, Jewelry Design, Manufacturing, Operations, and Grading teams.
• Maintain accurate procurement and development data, monitor priority orders, and help improve workflow and reduce bottlenecks.
• Identify project risks, resolve obstacles, and follow departmental security, safety, and workplace standards.

Requirements

• Strong project management, organizational, communication, analytical, and problem-solving skills.
• Knowledge of gemstone grading laboratory processes and quality standards; proficiency in Microsoft Office, particularly Excel.
• Ability to photograph gemstones, manage multiple priorities, and work effectively in a fast-paced environment.
• Commitment to responsible sourcing, confidentiality, security, and company policies.
• Preferred: Graduate Gemologist designation, colored gemstone or pearl grading experience, familiarity with grading laboratory equipment, and product development or commercialization experience.