Coordinator for Special Projects

My Southborough; Southborough, Northern (MA, KY); Hybrid; USD 60,000 - 73,000; Full time

Job summary

The Public Schools of Northborough and Southborough seek a Coordinator for Special Assignments to oversee the financial and human resources administrative operations of the district's preschool and afterschool programs. You will manage tuition billing, purchasing, budget development, and onboarding/offboarding of staff to keep programs compliant and running smoothly.

Responsibilities include coordinating business functions, managing purchases, maintaining accurate enrollment and attendance

Qualifications

• Associate’s degree in business administration, accounting, or related field; Bachelor’s degree preferred.
• Two years of experience in business operations, office administration, or related field; school/nonprofit setting preferred.
• Knowledge of budgeting, bookkeeping, and financial recordkeeping.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and financial management software.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with staff and administrators.

Responsibilities

• Coordinate the business and human resources administrative functions of the preschool and afterschool programs.
• Manage purchasing and supply ordering for Extended Day Programs.
• Prepare, issue, and collect tuition billing; maintain payment records.
• Prepare the annual program budget in collaboration with leadership.
• Monitor and reconcile the budget throughout the year to ensure fiscal responsibility.
• Support onboarding and offboarding for Extended Day Program employees, and provide HR support.
• Manage Extended Day Program student enrollment, including processing new registrations and maintaining records.
• Manage staff attendance records.
• Review Extended Day Program timesheets and vendor invoices for payroll preparation.
• Ensure compliance with district policies and applicable regulations.
• Provide customer service to families, staff, and vendors regarding financial and operational matters.
• Perform other duties as assigned to support program operations.

Skills

Budgeting

Bookkeeping

Financial reporting

Organizational skills

Communication

Time management

Team collaboration

Education

Associate’s degree in business administration or accounting

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Financial management software

Job description

The Public Schools of Northborough and Southborough Northborough Southborough Public Schools Superintendent's Office - Southborough, Massachusetts Open in Google Maps

This job is also posted in The Public Schools of Northborough and Southborough

Coordinator for Special Projects

Job Details

Job ID: 5394749
Application Deadline: Posted until filled
Posted: Oct 02, 2025 4:00 AM (UTC)
Starting Date: Immediately

Job Description

Job Title: Coordinator for Special Assignments

Position Overview: The Coordinator for Special Assignments is responsible for the financial and human resources administrative operations of the District’s preschool and afterschool programs. This position oversees tuition billing and collections, purchasing, budget development, and employee and student onboarding/offboarding and other support to ensure effective, efficient, and compliant program operations.

Key Responsibilities:

• Coordinate the business and human resources administrative functions of the preschool and afterschool programs.
• Manage purchasing and supply ordering to ensure the Extended Day Programs’ needs are met.
• Prepare, issue, and collect tuition billing; maintain accurate payment records; and follow up on outstanding balances.
• Prepare the annual program budget in collaboration with leadership.
• Monitor and reconcile the budget throughout the year to ensure fiscal responsibility.
• Support the onboarding and offboarding processes for Extended Day Program employees, and provide Human Resources support to those employees.
• Manage Extended Day Program student enrollment, including processing new registrations and maintaining accurate records.
• Manage staff attendance records.
• Review Extended Day Program timesheets and vendor invoices for accuracy and prepare for payroll and payment processing.
• Ensure compliance with district policies and applicable regulations.
• Provide customer service to families, staff, and vendors regarding financial and operational matters.
• Perform other duties as assigned to support the effective operation of the preschool and afterschool programs.

Qualifications:

• Associate’s degree in business administration, accounting, or related field; Bachelor’s degree preferred.
• Two (2) years of experience in business operations, office administration, or related field; experience in a school, childcare, or nonprofit setting preferred.
• Knowledge of budgeting, bookkeeping, and financial recordkeeping.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and financial management software.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with staff and administrators.

Reports to: Assistant Superintendent of Finance

Position Type: Full-Time

Salary: $60,000 to $72,500 Per Year

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required