Coordinator, Film/TV/Visual Media

Colonial Group; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

BMI in Los Angeles is seeking an administrative specialist to coordinate the department's processes and support the VP, Creative-Film/TV/Visual Media.

The role includes calendar management, travel arrangements, meeting coordination, event support, and data tracking on royalties and awards to provide timely projections in a fast-paced music industry environment.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Minimum 3 years in Film/TV music business preferred.
• Proficient in MS Office: Word, Excel, Outlook, and PowerPoint.
• Excellent research skills.
• Detail oriented with strong time management and organizational abilities.
• Ability to work under deadlines and in a fast-paced environment.

Responsibilities

• Manages calendar and independently schedules appointments.
• Coordinates travel plans, compiles documents for travel meetings, and handles expense reimbursements.
• Prepares and coordinates meetings, orders meals, arranges meeting rooms and presentations, and prepares documentation.
• Coordinates events including logistics, photography/media needs, arranging panels, and curating monthly playlists.
• Tracks and provides data for department initiatives including affiliate royalty income, award nominee information, RSVPs, award show database and records, box office grosses, and project reports.
• Supports administrative tasks such as managing correspondence, responding to industry calls/inquires, as well as providing technical troubleshooting.
• Attends industry events when needed.
• Communicates policies and procedures to internal and external audiences through training programs.
• Analyzes affiliates’ royalty earnings and works catalogs in order to provide projections on future earnings.
• Maintains a thorough knowledge of BMI’s policies and practices, including relevant aspects of affiliation and royalty distribution.
• Maintains a working knowledge of BMI’s role in the music industry, its competitive pressures, and how those matters impact BMI writers and publishers.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

Skills

Calendar management

Travel coordination

Meeting coordination

Event coordination

Data tracking

Communication

Research skills

Time management

Attention to detail

Teamwork

Education

Bachelor's degree

Tools

MS Office

Job description

POSITION SUMMARY:

Coordinates all aspects of the department’s processes and supports the VP, Creative-Film/TV/Visual Media.

FUNCTIONS OF THE JOB

• Manages calendar and independently schedules appointments.
• Coordinates travel plans, compiles documents for travel meetings, and handles expense reimbursements.
• Prepares and coordinates meetings, orders meals, arranges meeting rooms and presentations, and prepares documentation.
• Coordinates all necessary details for events as directed, including logistics, securing photography & media needs, arranging and scheduling panels, curating monthly playlists, and supports Film/TV initiatives.
• Tracks and provides data for department business and initiatives including affiliate royalty income, award nominee information, RSVPs, award show database and records, box office grosses, and project reports, etc.
• Supports administrative tasks such as managing correspondence, responding to industry calls/inquires, as well as providing technical troubleshooting.
• Attends industry events when needed.
• Communicates policies and procedures to internal and external audiences through training programs.
• Analyzes affiliates’ royalty earnings and works catalogs in order to provide projections on future earnings.
• Maintains a thorough knowledge of BMI’s policies and practices, including relevant aspects of affiliation and royalty distribution.
• Maintains a working knowledge of BMI’s role in the music industry, its competitive pressures, and how those matters impact BMI writers and publishers.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

SALARY RANGE: $60,000 - $70,000

POSITION QUALIFICATION REQUIREMENTS

Education:

Bachelor’s Degree preferred or equivalent experience.

Experience:

Minimum 3 years of experience working in the Film/TV music business preferred; or any combination of education/training/experience.

Skills and Abilities:

• General music business knowledge and understanding of copyright issues relevant to music performance (classical and/or general).
• Proficient in MS Office: Word, Excel, Outlook, and PowerPoint.
• Excellent research skills.
• Detail oriented work habits with a focus on accuracy and efficiency.
• Highly organized with excellent time-management skills.
• Process-oriented with superior analytical and logical skills.
• Initiative and flexibility.
• Ability to work reliably with minimal supervision.
• Ability to work in a team environment.
• Ability to work under deadlines.
• Excellent written and verbal communication skills.
• Good data entry and proofreading skills.
• Desire to ask questions and suggest improvements in procedures.
• Ability to work in a fast-paced environment.