Coordinator, Film/TV/Visual Media

Broadcast Music, Inc. (BMI); Los Angeles (CA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K with employer match

Hybrid schedule

Paid time off

Parental leave

Tuition assistance

Job summary

Broadcast Music, Inc. (BMI) is seeking an administrative coordinator to support the VP, Creative-Film, TV and Visual Media. You will manage calendars, coordinate travel and meetings, and prepare documentation for department initiatives.

The role requires 3+ years in the film/TV music business or related experience and a Bachelor’s degree. BMI offers comprehensive benefits and a hybrid office schedule with remote Fridays.

Qualifications

• Bachelor’s Degree preferred or equivalent experience.
• Minimum 3 years of experience in the Film/TV music business preferred; or any combination of education/training/experience.

Responsibilities

• Coordinates all aspects of the department’s processes and supports the VP, Creative-Film, TV and Visual Media.
• Manages calendar and independently schedules appointments.
• Coordinates travel plans, compiles documents for travel meetings, and handles expense reimbursements.
• Prepares and coordinates meetings, orders meals, arranges meeting rooms and presentations, and prepares documentation.
• Tracks and provides data for department initiatives including affiliate royalty income and project reports.
• Supports administrative tasks and provides technical troubleshooting.

Skills

Music business knowledge

Attention to detail

Time management

Analytical skills

Communication skills

Teamwork

Deadline adherence

Fast-paced environment

Education

Bachelor’s Degree

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.

About The Role

POSITION SUMMARY:

Coordinates all aspects of the department’s processes and supports the VP, Creative-Film, TV and Visual Media.

Functions Of The Job

• Manages calendar and independently schedules appointments.
• Coordinates travel plans, compiles documents for travel meetings, and handles expense reimbursements.
• Prepares and coordinates meetings, orders meals, arranges meeting rooms and presentations, and prepares documentation.
• Coordinates all necessary details for events as directed, including logistics, securing photography & media needs, arranging and scheduling panels, curating monthly playlists, and supports Film/TV initiatives.
• Tracks and provides data for department business and initiatives including affiliate royalty income, award nominee information, RSVPs, award show database and records, box office grosses, and project reports, etc.
• Supports administrative tasks such as managing correspondence, responding to industry calls/inquires, as well as providing technical troubleshooting.
• Attends industry events when needed.
• Communicates policies and procedures to internal and external audiences through training programs.
• Analyzes affiliates’ royalty earnings and works catalogs in order to provide projections on future earnings.
• Maintains a thorough knowledge of BMI’s policies and practices, including relevant aspects of affiliation and royalty distribution.
• Maintains a working knowledge of BMI’s role in the music industry, its competitive pressures, and how those matters impact BMI writers and publishers.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

SALARY RANGE: $60,000 - $70,000

Position Qualification Requirements

Education:

Bachelor’s Degree preferred or equivalent experience.

Experience:

Minimum 3 years of experience working in the Film/TV music business preferred; or any combination of education/training/experience.

Skills And Abilities

• General music business knowledge and understanding of copyright issues relevant to music performance (classical and/or general).
• Proficient in MS Office: Word, Excel, Outlook, and PowerPoint.
• Detail oriented work habits with a focus on accuracy and efficiency.
• Highly organized with excellent time-management skills.
• Process-oriented with superior analytical and logical skills.
• Initiative and flexibility.
• Ability to work reliably with minimal supervision.
• Ability to work in a team environment.
• Ability to work under deadlines.
• Excellent written and verbal communication skills.
• Good data entry and proofreading skills.
• Desire to ask questions and suggest improvements in procedures.
• Ability to work in a fast-paced environment.

We take care of our people, here’s what you can expect when joining the team:

• Medical, Dental, and Vision Insurance
• 401K with employer match on 100% of the first 4%.
• Flexible Spending Accounts
• Hybrid Office Schedule & Remote Friday's
• Short-Term & Long-Term Disability Benefits
• Paid Vacation & Sick/Personal Time
• 12 Paid Holidays
• Summer Half-Days
• Company Paid Life Insurance
• Up To 12 weeks Paid Parental Leave
• Tuition Assistance Program
• Commuter Benefits (New York)
• Employee Resource Groups
• Entertainment discounts and access to BMI concerts and events in our offices
• Employee appreciation events and holiday parties hosted at all office locations