Coordinator, Film/TV/Visual Media

Niceboard; Los Angeles (CA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

401K with employer match

Hybrid Office Schedule

Remote Fridays

Paid Vacation and Sick Time

Paid Holidays

Tuition Assistance

Entertainment discounts

Job summary

BMI is seeking an administrative professional to support the Creative-Film/TV/Visual Media department in Los Angeles. The role coordinates calendars, travel, meetings, events, and data reports related to affiliate royalty income and industry initiatives.

Ideal candidates have at least 3 years in the film/TV music business, strong MS Office skills, and excellent organization and communication abilities. Hybrid schedule with opportunities to support BMI offices and events.

Qualifications

• Bachelor’s Degree preferred or equivalent experience.
• Minimum 3 years of experience in Film/TV music business preferred; or any combination of education/training/experience.

Responsibilities

• Coordinates all aspects of the department’s processes and supports the VP, Creative-Film/TV/Visual Media.
• Manages calendar and schedules appointments independently.
• Coordinates travel plans and prepares documentation for meetings and travel reimbursements.
• Coordinates events logistics including panels, playlists, and BMI Film/TV initiatives.
• Tracks data for department initiatives, royalty income, award nominees, RSVPs, and reports.
• Attends industry events and communicates policies through training programs.

Skills

Music business knowledge

Copyright issues understanding

MS Office

Research skills

Attention to detail

Time management

Analytical skills

Teamwork

Communication

Data entry

Proofreading

Process improvement

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

About the Company

BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.

About the Role

POSITION SUMMARY: Coordinates all aspects of the department’s processes and supports the VP, Creative-Film/TV/Visual Media.

FUNCTIONS OF THE JOB

• Manages calendar and independently schedules appointments.
• Coordinates travel plans, compiles documents for travel meetings, and handles expense reimbursements.
• Prepares and coordinates meetings, orders meals, arranges meeting rooms and presentations, and prepares documentation.
• Coordinates all necessary details for events as directed, including logistics, securing photography & media needs, arranging and scheduling panels, curating monthly playlists, and supports Film/TV initiatives.
• Tracks and provides data for department business and initiatives including affiliate royalty income, award nominee information, RSVPs, award show database and records, box office grosses, and project reports, etc.
• Supports administrative tasks such as managing correspondence, responding to industry calls/inquires, as well as providing technical troubleshooting.
• Attends industry events when needed.
• Communicates policies and procedures to internal and external audiences through training programs.
• Analyzes affiliates’ royalty earnings and works catalogs in order to provide projections on future earnings.
• Maintains a thorough knowledge of BMI’s policies and practices, including relevant aspects of affiliation and royalty distribution.
• Maintains a working knowledge of BMI’s role in the music industry, its competitive pressures, and how those matters impact BMI writers and publishers.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

SALARY RANGE: $60,000 - $70,000

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s Degree preferred or equivalent experience.

Experience:Minimum 3 years of experience working in the Film/TV music business preferred; or any combination of education/training/experience.

Skills and Abilities:

• General music business knowledge and understanding of copyright issues relevant to music performance (classical and/or general).
• Proficient in MS Office: Word, Excel, Outlook, and PowerPoint.
• Excellent research skills.
• Detail oriented work habits with a focus on accuracy and efficiency.
• Highly organized with excellent time-management skills.
• Process-oriented with superior analytical and logical skills.
• Initiative and flexibility.
• Ability to work reliably with minimal supervision.
• Ability to work in a team environment.
• Ability to work under deadlines.
• Excellent written and verbal communication skills.
• Good data entry and proofreading skills.
• Desire to ask questions and suggest improvements in procedures.
• Ability to work in a fast-paced environment.

Benefits & Perks

We take care of our people, here’swhat you can expect when joining the team:

• Medical, Dental, and Vision Insurance
• 401K with employer match on 100% of the first 4%.
• Flexible Spending Accounts
• Hybrid Office Schedule & Remote Friday's
• Short-Term & Long-Term Disability BenefitsPaid Vacation & Sick/Personal Time
• Paid Volunteer Time Off
• 12 Paid Holidays
• Summer Half-Days
• Company Paid Life Insurance
• Up To 12 weeks Paid Parental Leave
• Tuition Assistance Program
• Commuter Benefits (New York)
• Employee Resource Groups
• Entertainment discounts and access to BMI concerts and events in our offices
• Employee appreciation events and holiday parties hosted at all office locations