Event and Sponsorship Coordinator

The Alliance of Community Health Plans; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Growth opportunities

Hybrid work environment

Job summary

A non-profit health organization is seeking an Events and Sponsorship Coordinator responsible for planning and executing events and sponsorship programs. The ideal candidate will have 1-3 years of experience in event management and excellent project management skills. This role requires strong communication capabilities and the ability to work collaboratively. The position offers opportunities for growth and is based in Washington, D.C., with hybrid working conditions.

Qualifications

• 1-3 years of professional experience in meetings or event management, preferably in a non-profit environment.
• Strong ability to manage multiple projects simultaneously.
• Demonstrated customer service ethic.

Responsibilities

• Plan and execute in-person and virtual events and meetings.
• Coordinate sponsorship activation and visibility across events.
• Provide on-site support for local ACHP meetings.

Skills

Project management

Customer service

Time management

Written and oral communication

MS Office proficiency

Education

Associate or Bachelor’s degree, or relevant experience in meetings or event management

Tools

CRM and database systems

Job description

Reports to: Associate Director, Strategic Partnerships
Location: Washington, D.C.
Compensation: $55,000 $65,000

COMPANY PROFILE

The Alliance of Community Health Plans (ACHP) represents the nation’s top-performing non-profit health organizations to improve affordability and outcomes in health care. ACHP member organizations embrace a unique partnership model in health care, bringing together health plans and providers on behalf of the patients and communities they serve. ACHP advocates on behalf of its members, highlighting tested solutions impacting communities nationwide and a proven approach that delivers better value for patients, employers and taxpayers.

ACHP is committed to a diverse workforce that respects all points of view. We encourage different perspectives, identities and backgrounds, regardless of job function, to create a more resilient organization that supports a strong, equitable health industry. We foster this by encouraging openness and transparency that creates opportunities for all.

POSITION SUMMARY

The Events and Sponsorship Coordinator is responsible for the seamless planning and execution of ACHP events and sponsorship programs that advance organizational goals, engagement and non-dues revenue. With strong project management and attention to detail, the Coordinator ensures ACHP events are delivered on time, on budget and in fulfillment of sponsor commitments with a high‑quality experience for attendees, sponsors and partners. This role offers excellent growth opportunities for an energetic, enterprising individual.

CORE DUTIES AND RESPONSIBILITIES

Meetings & Events

• Research and execute logistics for in‑person and virtual meetings, webinars, dinners and other member programming.
• Track event timelines, deliverables and meeting expenses against budget.
• Maintain event and registration information by posting events, updating descriptions, generating registration and managing post‑event reconciliation.
• Develop and maintain positive working relationships with key representatives from member plans partners, hotel contacts and vendors.
• Provide on‑site support for local ACHP meetings.

Sponsorships

• Serve as the primary point of contact for event sponsors and assist with onsite sponsor needs.
• Coordinate sponsorship activation and visibility across ACHP events.
• Support sponsorship engagement through tracking, inquiry response, prep sessions and material distribution.

Operations

• Provide ACHP office support, including keeping public areas tidy, greeting guests, operating technology such as printers, video projection, coordinating catering and other assigned tasks.
• Maintain knowledge of core Operations functions to ensure role redundancy.
• Contribute to a collaborative, collegial team environment in support of organizational goals.
• Other duties as assigned.

PROFESSIONAL EXPERIENCE, EDUCATION AND OTHER QUALIFICATIONS

• Associate or Bachelor’s degree, or relevant experience in meetings or event management preferred; Certified Meeting Professional (CMP) designation or interest in pursuing a plus
• 1‑3 years of professional experience in meetings or event management, preferably in a not‑for‑profit environment or with a member association
• Excellent time‑management and project‑management skills and the capacity to successfully work on multiple projects simultaneously
• Strong written and oral communications skills
• Demonstrated customer service ethic
• Experience with expense reconciliation
• Ability to interact productively with member plans, ACHP staff and work in a highly collaborative environment
• Advanced skills in MS Office applications (including Word, Excel, PowerPoint, Outlook, Access); CRM and database experience a plus

WORKING CONDITIONS/PHYSICAL DEMANDS

• Work is in a hybrid office environment, with 3 in‑office days
• Must reside in the DMV area
• May be occasionally required to stand, walk or reach with arms

APPLICATION PROCESS

Please send your resume and cover letter to ACHP Human Resources at [e-mail]. Include Coordinator, Event & Sponsorship followed by your first initial and last name in the subject line of your email.

ACHP does not discriminate on the basis of race, color, religion, national origin, citizenship status, sex (including pregnancy, childbirth, related medical conditions and a woman’s right to breastfeed), disability (physical or mental), age (18 and older), genetic information, sexual orientation, gender identity or expression, matriculation, family responsibilities, personal appearance, political affiliation, marital status, veteran or military status, tobacco use, credit information or any other characteristic protected by federal, state or local law. We do not sponsor applicants for work visas.