Coordinator, Dispatch

Mclane-Company; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Vacation and sick leave from day one

Tuition reimbursement

Job summary

McLane Co. in Houston, TX seeks a Dispatch Coordinator to manage driver dispatch operations within Transportation. You’ll prepare records, schedule drivers, and ensure compliance with DOT hours, while coordinating with customers and internal teams to keep deliveries on track.

This role requires strong map-reading skills, familiarity with PeopleSoft and Excel, and solid communication abilities. A high school diploma and at least two years in a similar dispatch function are preferred; the position

Qualifications

• High school diploma required with ability to read and understand work instructions.
• Experience with PeopleSoft or similar scheduling software preferred.
• Able to read maps and understand distribution routes.
• Proficient in Windows; familiarity with Excel, Word, and Access.
• At least 2 years in a similar dispatch role is preferred.
• Strong communication and interpersonal skills required.

Responsibilities

• Prepare daily records and memos and maintain filing for Driver Vehicle Inspection Reports.
• Assemble transportation pouches including route manifests, invoices, and notices.
• Develop and update daily dispatch schedules for drivers and helpers.
• Ensure DOT hours of service compliance.
• Set up daily tractor/trailer assignments for drivers.
• Verify roadworthiness and maintain maintenance records.
• Communicate delivery variances to customers.
• Provide timely reports to supervisor.

Skills

Map reading abilities

Understanding of distribution systems

Strong English communication

Interpersonal skills

Attention to detail

Education

High School Diploma

Tools

PeopleSoft

Excel

Microsoft Word

Access

Job description

Job Description - Coordinator, Dispatch (JR112596)

Take your career further with McLane!

The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.

The Dispatch Coordinator position is responsible for Driver dispatch operations in the Transportation Department.

Benefits you can count on:

• Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

What you’ll do as a Dispatch Coordinator:

• Prepare daily records and memos and maintain filing system for Driver Vehicle Inspection Reports.
• Complete transportation pouches including route manifests, invoices, special customer notifications, maps and stores keys for drivers.
• Develop and update driver and helper dispatch schedule daily.
• Understand DOT hours of service and ensure driver compliance.
• Set up daily tractor/trailer assignment for drivers.
• Verify roadworthiness and keep maintenance records for tractors and trailers.
• Call customers to inform them of variances in delivery times.
• Expedite driver manifests and highlight keys.
• Provide timely reports to immediate supervisor as requested.
• Possess very strong interpersonal skills and be able to discuss dispatch issues with Driver Specialists, Customers and managers.
• Meet this position’s physical demands.
• Other duties may be assigned.

Qualifications you’ll bring as a Dispatch Coordinator Teammate:

• High School Diploma.
• Knowledge of mainframe computer software (PeopleSoft) relating to record keeping/scheduling for drivers and helpers.
• Preferred experience in Windows environment and on Excel, Microsoft Word, and Access programs; or similarprograms.
• Have 2 years in similar function (preferred).
• Map reading abilities.
• Understanding of distribution systems.
• Ability to communicate in various methods with different levels.
• Mathematical ability for maintaining schedules.
• Understanding of dispatch issues and procedures.
• This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.
  

Fit the following? We want you here!

• Safety-focused
• Reliable
• Adaptable
• Dedicated

Moving America forward — together.

We’ve been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.