Coordinator, Curriculum and Academic Systems

Georgia Department of Revenue; Griffin (GA); On-site; USD 55,000 - 90,000; Full time

Job summary

The State of Georgia is hiring a Curriculum & Academic Systems Coordinator to lead curriculum actions, manage academic information systems, and support accreditation readiness across departments.

Responsibilities include catalog management with CourseLeaf, data updates in Banner and Degree Works, and coordination of cross-departmental activities to ensure accurate credential lifecycle information.

Qualifications

• Bachelor’s degree and two (2) years of related work experience in higher education administration or related fields.
• Experience may substitute for the degree on a year-for-year basis.
• Master’s degree and five years of professional experience preferred; cross-functional project experience.
• Familiarity with academic catalogs and credentialing systems is a plus.

Responsibilities

• Coordinate curriculum proposals from initiation through implementation.
• Coordinate Curriculum Committee activities and track internal approvals.
• Manage CourseLeaf catalog management and publication schedules.
• Coordinate data updates in Banner, Degree Works, and Ad Astra Pathways.
• Synchronize academic systems across departments and student-facing resources.
• Maintain Academic Credential Master Inventory as the official record of credentials.
• Coordinate programmatic accreditation readiness activities.
• Prepare status updates and process documentation for stakeholders.

Skills

Interpersonal communication

Organizational skills

Project management

Analytical skills

Attention to detail

Education

Bachelor's degree

Master's degree

Tools

Banner

Degree Works

CourseLeaf

Ad Astra Pathways

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia’s more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Coordinator, Curriculum and Academic Systems

Job Requisition ID:

JR0000001576

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

COMPENSATION WILL BE COMMENSURATE WITH THE APPLICANT’S EDUCATION, EXPERIENCE, AND QUALIFICATIONS.

Job Description:

MINIMUM QUALIFICATIONS:

We are seeking a qualified candidate with the following minimum qualifications:

Bachelor’s degree in a related field and two (2) years of experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, project management, accreditation support, planning and evaluation, or related areas.

N ote: Experience may substitute for the degree on a year-for-year basis.

PREFERRED QUALIFICATIONS:

(In addition to the minimum qualifications) The ideal candidate will possess the following preferred qualifications:

Master’s degree and at least five years of professional experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, accreditation support, or related fields. Demonstrated experience coordinating cross-functional institutional projects and managing complex processes involving multiple stakeholders. Experience working with Banner, Degree Works, CourseLeaf, Ad Astra, academic catalogs, accreditation processes, or institutional data systems.

RESPONSIBILITIES:

The Curriculum & Academic Systems Coordinator provides operational leadership for academic systems processes by coordinating curriculum actions, managing academic information systems, maintaining academic credential records, supporting accreditation readiness activities, and ensuring alignment and synchronization across institutional departments, academic systems, and student-facing resources throughout the lifecycle of academic credentials.

The position serves as the institution’s central coordinator for curriculum processes, academic systems synchronization, catalog management, academic credential lifecycle management, and programmatic accreditation readiness activities. The position collaborates with stakeholders across the institution to ensure alignment, accuracy, and sustainability of academic governance processes.

The position serves as a process manager and institutional integrator rather than the technical administrator of academic software systems.

Your key responsibilities will include:

CURRICULUM PROCESS COORDINATION

Coordinate curriculum proposals from initiation through implementation. Coordinate Curriculum Committee activities, track internal and external approvals, maintain curriculum records, and ensure approved changes are communicated, implemented, and published.

COURSELEAF CATALOG MANAGEMENT

Manage the institutional catalog and the CourseLeaf catalog management process. Coordinate catalog cycles, publication schedules, and departmental contributions to ensure approved changes are accurately reflected and student-facing information remains current.

ACADEMIC SYSTEMS COORDINATION

Coordinate academic data updates resulting from approved curriculum and policy changes within institutional academic systems, including Banner, Degree Works, and Ad Astra Pathways.

Responsibilities are limited to academic updates associated with approved curriculum and policy changes and do not include overall system administration, software configuration, security management, technical support, registration processes, scheduling operations, or software maintenance.

CROSS-DEPARTMENTAL SYNCHRONIZATION

Coordinate implementation activities associated with approved curriculum and policy changes. Serve as the central point of coordination among institutional departments to ensure required actions are completed and information remains synchronized across systems and student-facing resources.

ACADEMIC CREDENTIAL MASTER INVENTORY MANAGEMENT

Maintain the Academic Credential Master Inventory as the institution’s official system of record for all academic credentials. Track credential approvals, implementation milestones, notifications, modifications, closures, teach-out activities, and historical records throughout the credential lifecycle.

PROGRAMMATIC ACCREDITATION READINESS COORDINATION

Coordinate processes that support programmatic accreditation and maintain a continuous readiness model across the institution. Monitor accreditation activities, timelines, documentation, and action items to ensure requirements are completed throughout accreditation cycles.

COMMUNICATION AND STAKEHOLDER ENGAGEMENT

Coordinate communications related to curriculum, catalog, accreditation, and academic systems processes. Prepare status updates and process documentation while promoting collaboration, accountability, and continuous improvement.

Perform other duties as assigned.

COMPETENCIES

To excel in this role, you should possess the following competencies:

• Excellent interpersonal, written, and verbal communication skills.
• Exceptional organizational and project management skills.
• Strong attention to detail.
• Ability to coordinate complex institutional processes involving multiple stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to establish and maintain effective working relationships with faculty, staff, and administrators.
• Ability to develop and maintain tracking systems, inventories, timelines, and institutional documentation.
• Ability to identify opportunities to improve processes and strengthen institutional workflows.
• Commitment to continuous improvement, operational efficiency, and institutional effectiveness.

SALARY:

Salary will be commensurate with education and work experience. Additional benefits include paid state holidays, paid annual and sick leave, and participation in the State of Georgia Flexible Benefits Program.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Minimum Qualifications:

Bachelor’s degree *and* Two (2) years related work experience - -Note: Experience may substitute for the degree on a year-for-year basis.