Coordinator, Creative Operations, Columbia

sonymusicentertainment; Los Angeles (CA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Life & disability insurance

401K + employer matching

Paid parental leave

Pet resources

Mental health resources

Professional development

Job summary

Sony Music Entertainment in Los Angeles seeks a detail‑driven Coordinator, Creative Operations to keep our Creative department’s projects on track. You will coordinate scheduling, shoots, and asset delivery, and partner with label teams and production partners to ensure smooth execution.

You will manage payments, vendor onboarding, and intake of deliverables, supporting end‑to‑end production from pre to post.

Qualifications

• 2+ years of creative operations, production coordination, administrative, video, music, or entertainment experience.
• Organized and detail-oriented with ability to manage many moving pieces, deadlines, and stakeholders.

Responsibilities

• Provide day-to-day operational and project support across Creative department projects, including scheduling, meetings/notes, vendor follow-up, invoices/expenses, and supplies.
• Support the SVP of Creative Leads with travel arrangements, administrative needs, timelines, shoot logistics, vendor outreach, creative decks/briefs, production calendars, and deliverable tracking.
• Process and track payments, invoices, purchase orders, contracts, releases, and vendor onboarding; partner with various departments to keep payments and projects moving.
• Manage the intake of production deliverables and organize footage into the Sony archive for future use.
• Support productions end to end alongside Creative Leads: budget approvals, pre-production needs, and post-production needs.
• Maintain production/vendor databases and coordinate shoot logistics; act as liaison between Creative Leads, department, internal teams, artist management, and external partners.

Skills

Creative operations

Production coordination

Administrative support

Budgeting & payments

Vendor management

Communication

Job description

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

Role Overview

This role keeps Creative Operations running across Columbia's Creative department, coordinating deliverables, footage, vendors, payments, budgets, and approvals so nothing falls through the cracks. The Coordinator, Creative Operations partners closely with the SVP of Creative Leads, internal label teams, artist management, and production partners to strengthen day-to-day execution, production support, archive reliability, and Columbia's in-house content capabilities.

What you'll do:

• Provide day-to-day operational and project support across Creative department projects, including scheduling, meetings/notes, vendor follow-up, invoices/expenses, and supplies.
• Support the SVP of Creative Leads with travel arrangements, administrative needs, and day-to-day coordination, in addition to timelines, shoot logistics, vendor outreach, creative decks/briefs, production calendars, and deliverable tracking.
• Process and track payments, invoices, purchase orders, contracts, releases, and vendor onboarding; partner with A&R Administration, Finance, Business & Legal Affairs, and production companies to keep payments and projects moving.
• Manage the intake of production deliverables - raw footage, final assets, metadata, and supporting materials - and organize/ingest footage into the Sony archive so teams can reliably find assets for re-releases, legacy projects, and future creative needs.
• Support productions end to end alongside Creative Leads: video solicitation, budget approvals, pre-production needs (wardrobe, riders, glam, security, call sheets, travel, etc.), and post-production needs (cuts, notes, asset delivery, archival).
• Maintain production/vendor databases and coordinate shoot logistics - crew/vendor resources, glam, travel, hotels, transportation, studios, equipment, meetings, events, and on-set support as requested; serve as the operational liaison between Creative Leads, the Creative department, internal teams, artist management, and external partners.

Who you are:

• 2+ years of creative operations, production coordination, administrative, video, music, or entertainment experience.
• Organized, detail-oriented, and comfortable managing many moving pieces, deadlines, deliverables, approvals, and stakeholders in a fast-paced, high-volume environment.
• You understand production workflows - including pre-production, shoots, budgets, payments, vendors, post-production, asset delivery, and archive intake.
• A proactive communicator and resourceful problem solver who is great with people, calm under pressure, and committed to helping teams do their best work.
• Passionate about music, artists, pop culture, visual storytelling, video, and current social/creative trends.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, mari