Coordinator Communication Science & Oral Health Admissions - Communication Sciences & Oral Health

NAFSA; Denton (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Coordinator for Communication Sciences & Oral Health Admissions. This role involves advising prospective students, coordinating the admissions process, and managing application databases. The ideal candidate will possess strong communication and organizational skills, with a bachelor's degree and experience in an academic environment. You'll play a vital role in guiding students toward their educational goals while ensuring a smooth admissions experience. Join a committed team focused on fostering diversity and supporting students in achieving their dreams in the field of communication sciences.

Qualifications

• Bachelor's degree required; experience in an academic setting is essential.
• Skilled in data management and effective communication.

Responsibilities

• Advises prospective students and coordinates the admissions process.
• Maintains recruitment materials and schedules informational seminars.
• Tracks compliance with program requirements and assists with registration.

Skills

Knowledge of college terminology

Knowledge of professional opportunities in Communications Sciences

Data management skills

Problem-solving ability

Communication skills

Organizational skills

Ability to interpret policy

Education

Bachelor's degree

Tools

Personal computer

University software

Email

Job description

TITLE

Coordinator, Communication Sciences & Oral Health Admissions

JOB SUMMARY

Performs responsible work in the process of advising prospective students for professional programs housed within the Department by providing support during the process of admissions. Responsible for working with applicants and students in an effort to achieve their educational and professional goals. Work is performed under minimal supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chair, Department of Communication Sciences and Oral Health

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

1. Maintains recruitment packets; assuring accuracy of information posted on the TWU website and availability of printed materials upon request.
2. Schedules and assists with informational seminars for prospective students.
3. Advises prospective students via phone, in person, and in writing.
4. Discusses prerequisites and explains requirements for admissions to all programs.
5. Coordinates program admissions process.
6. Manages applications and related databases.
7. Reviews unofficial transcripts to determine prerequisite courses needed.
8. Verifies and evaluates completeness of records.
9. Prepares lists of qualified applicants.
10. Serves as a member of program Admissions Committees.
11. Works with program coordinators to process applications.
12. Sends and receives correspondence between the programs and applicants related to admission status.
13. Coordinates efforts with program coordinators and program secretaries.
14. Works in conjunction with Admissions, Admissions Processing, and the Graduate School regarding application processes.
15. Tracks prospective students and generates reports related to recruiting and admissions including fulfillment of requirements for enrollment.
16. Participates in planning, implementing, and evaluating recruitment activities outside the university.
17. Discusses progression in program.
18. Assists newly admitted students with registration.
19. Assists with new student orientation.
20. Tracks compliance with non-academic program requirements (i.e. drug screens, background checks, immunization compliance).

ADDITIONAL DUTIES

1. Performs other duties as requested.

EDUCATION

Bachelor’s degree required. Additional job related experience and/or education may substitute for the required education on a year-for-year basis.

EXPERIENCE

Two years experience within an academic setting required.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

1. Knowledge of college terminology and requirements.
2. Knowledge of professional opportunities in Communications Sciences & Disorders.
3. Skilled use of data management systems and processes.
4. Ability to problem solve.
5. Ability to interpret policy and make decisions based on established policy and procedures.
6. Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
7. Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
8. Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
9. Ability to communicate effectively - orally, by phone, in person, and in writing.
10. Ability to use a personal computer and other office equipment, including university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran’s status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.