Coordinator, Career Center System

DETROIT EMPLOYMENT SOLUTIONS; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Detroit Employment Solutions Corporation is seeking a Coordinator to provide administrative, operational, and program support for the adult career center system. You will plan and organize programs, manage operational tasks, and coordinate partnerships and referrals under the Senior Manager, Career Center System.

You will organize projects, assist with leadership and special initiatives, and help ensure compliance with state and federal regulations while preparing reports and maintaining records

Qualifications

• Bachelor’s degree in related field.
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Responsibilities

• Organize and manage project-specific tasks and activities.
• Provide administrative support to career center leadership and assist with special projects.
• Identify and create capacity building or training activities with new partnerships for staff resource use.
• Assist in compliance and monitoring of operations for state and federal regulations (WIOA, TANF, FAET, Employment Services).
• Prepare required and programmatic reports as needed or requested.
• Maintain relationships with partner organizations.
• Coordinate special events, invitations, equipment, and presentations.
• Assist teams to plan, coordinate, and administer career center system activities and implement related procedures and processes.
• Monitor program effectiveness, analyze trends, and propose improvements.
• Schedule meetings and maintain agendas/minutes.
• Ensure tech usage for operations (video conferencing, presentations).
• Research best practices in partnership development and referrals in workforce space.
• Interact professionally with staff, participants, employers, and stakeholders.
• Assist leadership in presentation preparation.
• Keep updated records, reports, proposals, and grants.
• Ensure implementation of policies and practices.
• Perform other related duties.

Skills

Communication

Relationship building

Project management

Quick learner

Adaptable

Microsoft Office proficiency

Adobe

Database management

Record keeping

Cross-functional collaboration

Research

Confidentiality

Education

Bachelor’s degree in related field

Tools

Outlook

Excel

Word

PowerPoint

Adobe

Database management

Job description

Description

The coordinator provides administrative, operational, and program support for the adult career center system. The role includes planning and organizing programs and activities, managing key operational responsibilities, and coordinating partnerships and referrals. This position reports to the Senior Manager, Career Center System.

Requirements

DUTIES AND RESPONSIBILITIES:

• Organize and manage project specific tasks and activities.


• Provide administrative support to career center leadership and assist with special projects.


• Work with the training and development specialist to Identify and create capacity building or training activities specific to new partnerships to help career center staff utilize resources.


• Assist in the compliance and monitoring of operations for all state and federal regulations (i.e., WIOA, TANF, FAET, Employment Services).


• Prepare required and programmatic reports as needed or requested.


• Assists in the development and maintenance of relationships with partner organizations


• Coordinate special events, create, and distribute invitations, attend events to lend support, coordinate technical equipment, and assemble presentation/information.


• Assist teams to plan, coordinate, and administer career center system activities, to include developing and implementing related procedures, processes, services, and systems.


• Assist teams to monitor and evaluate the program effectiveness, investigate trends, recommend, and implement modifications to improve program effectiveness.


• Schedule and organize meetings. Create and maintain meeting agendas and minutes.


• Ensure technology is used correctly for all operations (video conferencing, presentations etc.).


• Research best practices within partnership development, collaboration and referral processes within the workforce space.


• Exhibit professionalism, diplomacy, and ability to appropriately interact with staff, participants, employers, and local stakeholders while maintaining working relationships in all aspects.


• Assist leadership in the preparation of presentations.


• Keep track of updated records, reports, proposals, and grants.


• Ensure implementation of policies and practices.


• Perform other related duties as required.

QUALIFICATIONS:

• Bachelor’s degree in related field.


• Two (2) years of relevant professional experience. Equivalent combination of professional work experience, training and education may be substituted for formal education requirements.

SKILLS AND SPECIFICATIONS:

• Must demonstrate exceptional communication and relationship building skills and possess strong project management experience and skills.


• A quick Learner


• Adaptable to a fast-paced environment


• Excellent computer skills in a Microsoft Windows environment. Must include Outlook, Excel, Word, PowerPoint, Adobe and demonstrated skills in database management and record keeping.


• Demonstrate ability to support cross-functional teams.


• Must be able to conduct research on a wide variety of data sources.


• Must have the ability to discern highly confidential materials and documents. Maintains an appropriate filing system for all confidential materials.

OTHER:

Background check and drug screen required.

Valid Drivers License and vehicle insurnace.