Coordinator, Business Operations - Leadership Support

Baylor College of Medicine; Houston (TX); Hybride; USD 47 000 - 60 000; Plein temps

Résumé du poste

Baylor College of Medicine in Houston is seeking a Coordinator, Business Operations to provide comprehensive administrative support to division leadership across the Department of Medicine. The role serves as a key coordinator for leadership activities, meetings, communications, and annual division events.

This role is eligible for a hybrid work arrangement with standard hours and a focus on efficient operations and successful execution of divisional priorities in collaboration with faculty and

Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Responsabilités

• Provides administrative and operational support to Division Chiefs and division leadership across multiple divisions.
• Manages calendars, coordinate meetings, and prepare agendas, presentations, reports, and meeting materials.
• Drafts and distribute leadership communications, announcements, and correspondence.
• Tracks action items and support implementation of divisional priorities and special projects.
• Leads planning and execution of annual division retreats, faculty meetings, recognition events, and other division-sponsored programs.
• Coordinates event logistics, including scheduling, venues, catering, registration, materials, and attendee communications.
• Develops event timelines and ensure successful execution of divisional activities and special events.
• Assists with development and distribution of divisional communications, newsletters, and presentations.
• Maintains and update division websites, faculty profiles, and program information.
• Coordinates travel arrangements, expense reimbursements, purchasing requests, and other administrative processes.

Connaissances

Calendar management

Meeting coordination

Event planning

Communication drafting

Travel arrangements

Formation

High School diploma or GED

Description du poste

Coordinator, Business Operations - Leadership Support

Division: Medicine Work Arrangement: Hybrid Location: Houston, TX Salary Range: $47,372 - $60,000 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Department of Medicine is seeking a talented Coordinator, Business Operations to provide comprehensive administrative support to division leadership across multiple divisions within the Department of Medicine. The role serves as a key coordinator for leadership activities, meetings, communications, and annual division events. The coordinator works collaboratively with faculty, staff, and departmental leadership to ensure efficient operations and successful execution of divisional priorities and initiatives.

This role is eligible for a hybrid work arrangement.

Job Duties

Leadership Support

• Provides administrative and operational support to Division Chiefs and division leadership across multiple divisions.
• Manages calendars, coordinate meetings, and prepare agendas, presentations, reports, and meeting materials.
• Drafts and distribute leadership communications, announcements, and correspondence.
• Tracks action items and support implementation of divisional priorities and special projects.

Event and Meeting Management

• Leads planning and execution of annual division retreats, faculty meetings, recognition events, and other division-sponsored programs.
• Coordinates event logistics, including scheduling, venues, catering, registration, materials, and attendee communications.
• Develops event timelines and ensure successful execution of divisional activities and special events.

Administrative Operations

• Assists with development and distribution of divisional communications, newsletters, and presentations.
• Maintains and update division websites, faculty profiles, and program information.
• Coordinates travel arrangements, expense reimbursements, purchasing requests, and other administrative processes.
• Performs other duties and special projects as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26607

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.