Coordinator, Academic for Fellowship Program - Pulmonary Division

NYU Langone Health; Village of Mineola (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

NYU Langone Hospital—Long Island in Mineola, NY is seeking a Coordinator, Academic for the Pulmonary Division to coordinate the Fellowship Program and rotations for fellows, residents and students under the direction of the Division Chief and Program Director.

The role includes managing applications, scheduling interviews, organizing lectures and conferences, handling credentialing, and supporting fellows throughout their training, with emphasis on accurate records and compliance.

Qualifications

• Bachelor’s Degree required.
• 3-5 years of experience in a healthcare setting.
• Strong oral and written communication, interpersonal, organizational, multitasking, and customer-service skills.
• Intermediate computer skills including MS Office (Outlook, Word, Excel).
• Knowledge of IDX and Medical Terminology preferred.

Responsibilities

• Coordinates the Fellowship Program and off-site rotations for fellows, residents and medical students.
• Manages applications and maintains accurate files for applicants, current fellows and alumni.
• Coordinates interviews and selection for fellowship candidates and elective rotations.
• Schedules meetings, lectures and conferences; coordinates funding for CME and Core Lectures.
• Handles incoming/outgoing mail, orders stationery, business cards and printing forms.
• Produces weekly PCA/workflow documents for pay, travel reimbursements, expenses, and grant tracking.
• Interfaces with Academic Affairs and provides administrative support to Fellows; coordinates evaluations and recruitment.
• Maintains information in NEW INNOVATIONS and prepares reports mandated by accrediting agencies and Academic Affairs.
• Prepares, updates and distributes schedules, handouts and assignments for fellows, residents and medical students on rotation.

Job description

Coordinator, Academic for Fellowship Program - Pulmonary Division

Administrative/Office Support

Mineola, NY

ID: 1166986_RR00125097

Full-Time/Regular

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Learn more about NYU Langone Hospital—Long Island, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary: We have an exciting opportunity to join our team as a Coordinator, Academic - Pulmonary Division. In this role, the successful candidate Under direction coordinates the Fellowship Program and rotations of fellows, medical residents and students. Interacts with Division Chief, Program Director and Academic Affair.

Job Responsibilities:

• Performs other duties as assigned
• Responsible for the coordination of all aspects of the Fellowship Program (Fellowship Manual, housing, utilities, visas, travelconference expenses, etc.). Processes applications and maintains accurate and current files on each applicant, current fellows and alumni. Coordinates off-site rotations for fellows, residents and medical students as necessary. Oversees and facilitates the interview and selection process for candidates to the fellowship program and elective rotations. Responds to inquiries via the internet, fax, ERAS and telephone.
• Works with managers/physicians to schedule meetings, lectures and conferences. Coordinates outside lectures for attending physicians and fellow. Responsible for booking conference rooms for educational meetings , CME Lectures, Medical Grand Rounds (Advances in Medicine) and Core Lectures including obtaining/coordinating funding and educational grants, honorariums and travel.
• Processes incoming and outgoing mail distributing to the appropriate recipient, orders stationary, business cards and forms for printing.
• Produces weekly PCAs for doctor s non-contracted pay, check requests, travel reimbursement, expenses, and grant account tracking information. Monitors attendance, vacations, etc. Submits purchase requisitions and follows-up as necessary.
• Interfaces with Academic Affairs. Provides administrative support to Fellows. Secures all necessary ACGME documentation. Coordinates evaluations, and annual recruitment. Oversee elective rotations, the integration of the fellow program into the workings of the division.
• Updates and maintains all information on fellows, including procedure logs, schedules, and evaluations in NEW INNOVATIONS program. Prepares and executes various reports and surveys mandated by accrediting agencies and WUH Academic Affairs Department. Keeps detailed files, evaluations, and reports on current and former fellows. Makes up various lecture and curriculum schedules for fellows. Prepares, updates and distributes schedules, handouts and assignments for fellows, residents and medical students on rotation.
• Responsible for credentialing process of new physicians to staff and reappointments to staff, ensures paperwork is correct and complete. Works with division and voluntary attending physicians.

Minimum Qualifications: To qualify, you must have a Bachelor's Degree. 3- 5 years In a Healthcare setting. Strong communication (both oral and written), interpersonal, organizational, Multitasking, and customer service skills. Intermediate computer skills including MS Office (Outlook, Word, Excel).

Preferred Qualifications: Knowledge of IDX. Knowledge of Medical Terminology.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.