Associate, Residency Program - Medical Education -Full-Time Days

NYU Langone Hospitals; New York, Northern (NY, KY); Hybrid; USD 49,000 - 77,000; Full time

Job summary

NYU Langone Hospital—Suffolk is seeking an Associate for Residency Program within Medical Education. This role supports daily oversight of the Primary Care program, coordinating recruitment, onboarding, scheduling, and evaluations, while ensuring compliance with ACGME requirements and hospital policies.

The Associate works closely with the Program Director and Administrator, faculty, residents, and leadership to maintain accurate records and promote a high-quality educational environment for

Qualifications

• Bachelor's degree required and administrative experience in an academic healthcare setting.
• Knowledge of ACGME systems and regulatory requirements.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Strong organizational and communication skills demonstrated in a fast-paced environment.

Responsibilities

• Oversee daily operations of the residency program and ensure compliance with accreditation requirements.
• Serve as primary liaison among residents, faculty, GME leadership, accrediting bodies, and stakeholders.
• Interpret and apply ACGME and institutional policies; guide residents on program requirements.
• Administer residency management systems: demographics, attendance, schedules, logs, and work hours.
• Maintain confidential information and respond to resident inquiries timely and professionally.
• Coordinate ERAS applications, recruitment activities, and NRMP processes.

Skills

Administrative experience

ACGME knowledge

Microsoft Office

Strong communication

Strong organizational

Education

Bachelor's degree

Tools

Microsoft Office

Job description

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices. For more information, go to NYU Langone Hospital—Suffolk, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Associate, Residency Program ¿ Medical Education -Full-Time Days - Medical Education - Full-Time - M. In this role, the successful candidate The Associate, Residency Program plays a critical role in the daily management and operational oversight of the NYU Grossman Long Island School of Medicine Primary Care Program at NYU Langone Hospital - Suffolk. This position collaborates closely with the Program Director (PD), Program Administrator (PA), faculty, residents, and institutional leadership to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies. Responsibilities include coordinating recruitment, onboarding, scheduling, and evaluations, maintaining accurate records, and supporting continuous program improvement efforts. The Associate serves as a key liaison between the program and external regulatory bodies, ensuring smooth accreditation processes and promoting a high-quality educational environment for trainees.

Job Responsibilities

General Program Responsibilities

• Collaborates with the Program Director and Program Administrator to oversee daily operations of the residency program and ensure compliance with institutional and accreditation requirements.
• Serves as the primary liaison among residents, faculty, GME leadership, accrediting bodies, and other internal and external stakeholders.
• Interprets and applies ACGME, NYU GLISOM, and NYULHS policies and procedures and provides guidance to residents regarding program requirements.
• Administers residency management systems, including resident demographics, attendance, schedules, procedure logs, work hour monitoring, and related program records.
• Maintains confidential information and responds to resident inquiries and concerns in a timely and professional manner.

Program Accreditation and Compliance

• Coordinates and maintains all accreditation and regulatory compliance activities in accordance with ACGME and institutional requirements.
• Prepares and manages accreditation documentation, including ADS updates, site visit materials, Program Letters of Agreement, internal reviews, and other required submissions.
• Monitors accreditation citations, action plans, and compliance deadlines to support continued program accreditation.

Resident Schedules

• Develops, maintains, and communicates resident rotation, clinic, call, and off-site schedules.
• Coordinates schedule changes across departments while ensuring appropriate coverage and compliance with educational and accreditation requirements.

Evaluations & Program Improvement

• Administers evaluation processes through residency management systems and monitors completion of resident, faculty, rotation, and program evaluations.
• Coordinates semi-annual and annual resident reviews and supports the Annual Program Review and continuous quality improvement activities.

Resident Appointments and Credentialing

• Coordinates resident onboarding, credentialing, orientation, graduation, and separation processes in accordance with institutional and regulatory requirements.
• Monitors resident licensure, certifications, training requirements, and compliance documentation to ensure continued program eligibility.

Resident Files

• Administer residency records and database, ensuring data integrity and accurate documentation.

Recruitment and Orientation

• Coordinate ERAS applications and recruitment activities.
• Manage interview scheduling and NRMP process.

Personnel Responsibilities

• Review and validate leave and additional pay requests, resolving discrepancies and escalating issues as appropriate.
• Support employee and trainee development activities, including coordination of evaluations, feedback processes, and professional development initiatives aligned with program goals.

Other Program Responsibilities

• Maintain data in GME systems (ADS, ERAS, NRMP, etc.).
• Coordinate meetings, conferences, and educational activities.
• Maintain supplies and program resources.

Financial Responsibilities

• Monitor payroll, reimbursement, and budgeting activities.
• Track leave and educational allowances.

Faculty Affairs and Development

• Coordinates and administers faculty development programs and initiatives in collaboration with program leadership and institutional GME offices.

Professional Development

• Participate in GME coordinator meetings and collaboration activities.

Minimum Qualifications

To qualify you must have a Bachelors degree.
Administrative experience in academic healthcare setting.
Knowledge of ACGME systems.
Proficiency in Microsoft Office.
Strong organizational and communication skills.
2 years admin experience required.

Preferred Qualifications

Experience in GME.
Familiarity with accrediting bodies.
Strong communication, adaptability, and problem-solving skills.

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital—Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,988.12 - $76,902.52 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.