Coordinator, IP Licensing

Sony Music Entertainment; New York (NY); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional growth and development investment

Time off for winter recess

Job summary

Sony Music Entertainment in New York is seeking a Coordinator for the Intellectual Property Licensing Department. This role is vital in supporting the administrative and project needs of the team, assisting in clearance, licensing, and royalty processes for various products.

The ideal candidate will have at least one year of experience in copyright administration, strong verbal and written communication skills, and a solid understanding of the music industry. The position offers a comprehensive benefits package, time off for winter recess, and opportunities for professional growth.

Qualifications

• Minimum of 1 year of experience in copyright administration.
• Excellent written and verbal communication skills.
• Strong organizational skills, with high attention to detail.
• Proficiency in Microsoft Word and Excel.
• General understanding of the music industry.

Responsibilities

• Monitor internal label product release schedules.
• Gather product information from various departments.
• Obtain and verify songwriter and publisher ownership splits.
• Manage writer administration changes with publishers.
• Research and confirm writer credits for assigned projects.
• Provide regular project clearance and licensing updates.
• Maintain royalty accounts and update payment statuses.
• Assist with administrative tasks related to rights clearance.
• Support negotiation for reduced copyright royalty rates.
• Process copyright licenses for various products.
• Monitor and maintain bulk licensing processes.
• Respond to publisher inquiries about ownership splits.
• Register new recordings with the US Copyright Office.
• Assist with special projects as needed.

Skills

Written and verbal communication

Organizational skills

Attention to detail

Proficiency in Microsoft Word and Excel

Understanding of the music industry

Education

Minimum of 1 year experience in copyright administration

Job description

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

As the Coordinator, Intellectual Property Licensing, you will play a vital role in supporting the administrative and project needs of the IP Licensing Department. You'll work closely with both internal teams and external stakeholders, assisting in the clearance, licensing, and royalty processes for a wide range of products.

What You’ll Do

• Monitor internal label product release schedules and initiate clearance work as needed.
• Gather product information such as label copy and video cue sheets from various departments.
• Obtain and verify songwriter and publisher ownership splits for songs.
• Manage writer administration changes by coordinating with publishers and securing all necessary details.
• Research and confirm writer credits for assigned projects.
• Provide regular project clearance and licensing status updates to team leads and project analysts.
• Maintain royalty accounts, including setting up new accounts, collecting W-9 forms, and working with accounts payable on vendor maintenance.
• Update payment statuses for songwriters, publishers, and products as needed.
• Calculate basic copyright royalty rates.
• Assist with administrative tasks related to video broadcast and synchronization rights clearance.
• Support the negotiation process for reduced copyright royalty rates.
• Process copyright licenses for physical, digital, and mobile products, including requesting, reviewing, and executing licenses.
• Monitor and maintain bulk licensing processes.
• Respond to publisher inquiries about ownership splits and licensing status.
• Generate and distribute reports as required.
• Register new recordings and products with the US Copyright Office, ensuring accurate tracking and archiving of completed registrations.
• Assist with special projects as needed.

Who You Are

• Minimum of 1 year of experience in copyright administration.
• Excellent written and verbal communication skills, with the ability to communicate effectively with both internal and external stakeholders.
• Strong organizational skills, with a high level of attention to detail and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Word and Excel.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• A general understanding of the music industry is required.

What We Give You

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day.
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching.
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans.
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next.
• Time off for a winter recess.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

Pay Range: New York. $47,000 – $52,000 USD. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.