COORDINATOR

Puyallup School District; Puyallup (WA); On-site; USD 48,000 - 60,000; Full time

Job summary

Puyallup School District in Washington state is seeking a Coordinator - Substitute Office to manage substitute and leave processes and serve as the frontline resource for district staff.

You will provide information and assistance, process leaves and transmittals, and report findings to administration and at meetings. Strong communications and records management are essential.

Qualifications

• High school diploma required; postsecondary education preferred and advanced software training encouraged.
• Three years of computerized record-keeping experience preferred.
• Office/reception training with emphasis on public relations required.

Responsibilities

• Primary resource for substitute/leave requests and related inquiries.
• Process leaves, reconcile monthly transmittals, and present to administration/meetings.
• Audit and resolve questions on benefits, contracts, and district policies.

Education

High school diploma

Advanced software training

Spreadsheet skills

Public relations training

Record-keeping experience

Tools

Office software

Spreadsheet software

Job description

Posting: AP7841

Location: Education Service Center (ESC)

Position: Coordinator - Substitute Office

Rate: PAEOP Level C

Hours: 8 Hours, Monday - Friday 7:30AM-4:30PM

Calendar: 260-Day

Budget Code

Notes:

This position is responsible for being the primary resource for Puyallup School District employees in relations to substitute/leave requests. This position provides information and assistance to various individuals; processes leaves of employees; reconciles monthly transmittals; and prepares information and presents to administration and at meetings. This position evaluates, responds to, audits, and resolves questions and issues related to benefits. This position researches and monitors compliance with related programs and issues including Collective Bargaining Agreements, State and Federal regulations and District policies.

Education

• High school graduation required and post high school education preferred or equivalent with advanced training and experience in computer software applications including spreadsheet development and analysis.
• Three years of increasingly responsible computerized record keeping experience preferred.
• Training in office and reception experience with emphasis on public relations required.
• Experience in school district or public agency experience with more than 1,000 employees preferred. (Allowable Substitution: Advanced technical or personnel training may substitute on a month-for-month basis for one year of the required experience.)

Knowledge And Skills Required

• Position requires complex verbal skills to convey detailed, technical information
• Persuasive writing skills required, to convey detailed, technical information is a regular function of the position
• Possesses industry specific skills for the job (i.e. relevant school district experience), related experience and training required, AA or equivalent years of experience
• Position is frequently responsible to stay current on tools and resources used within major scope of position

Required Testing

• Candidate must pass a clerical assessment for this position if considered for hire.
• Assessments are given by invitation only. Upon consideration applicants will be contacted to schedule a test.

Benefits And Wages

• Refer to the Office Professional Employees (PAEOP)-PSE agreements, salary schedules, calendars, and benefits here.

To Expedite Employment Processing

• Provide a minimum of 3 professional references from current and former supervisors, including their email addresses. Ensure these references respond promptly.

Additional Information For External Candidates

• Your application remains active for two years for selected positions.
• Hiring teams will review all completed applications. If selected for an interview, you will be contacted directly by phone or email.
• Update your application regularly to reflect any changes, such as new employment history or references.
• For questions, please contact the Human Resources Department at [e-mail]