Convention Services & Catering Coordinator - Mandalay Bay

MGM Resorts International; Las Vegas (NV); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Wellness programs

Employee dining discounts

Free parking

Health & Income Protection

Job summary

MGM Resorts International is seeking a Convention Services & Catering Coordinator at Mandalay Bay in Las Vegas. You will support Directors/Managers, coordinate meeting and event details, and help deliver memorable guest experiences from planning through post-event follow-up.

The role emphasizes admin/reporting tasks, coordination of BEOs and event resumes, and collaboration with catering/convention teams to ensure seamless operations. 21+ required, onsite at Mandalay Bay.

Qualifications

• 1+ years of guest service experience.
• Administrative experience in hospitality events, convention services or catering is preferred.
• Must be 21 years of age or older.

Responsibilities

• Provide mentorship and guidance on administrative tasks for the coordinator team and help train coordinators.
• Coordinate and manage the admin reports calendar; pull and distribute reports including client budgets and BEOs.
• Maintain confidential files and support proposals, contracts, BEOs and event resumes as needed.
• Assist with vendor invoicing and financial tracking via Coupa and ensure proper distribution of documents.

Skills

Guest service

Administrative support

Education

High School diploma or GED

Tools

Coupa

Job description

## Convention Services & Catering Coordinator - Mandalay BayApply: Property - Mandalay Bay: Full time: Posted Today: 280229Las Vegas, Nevada**The SHOW comes alive at MGM Resorts International**Have you ever wondered what it would be like to work in a place full of excitement, diversity, and entertainment? Are you enthusiastic about being a team player in one of the most fascinating industries in the world? At MGM Resorts, we seek individuals like YOU to create unique and show-stopping experiences for our guests.**THE JOB:**Be at the center of unforgettable events as a Convention Services & Catering Coordinator at Mandalay Bay! In this fast-paced role, you'll provide key support to Directors and Managers, helping coordinate the details that bring meetings, conventions, and special events to life. From preparing reports and managing confidential information to coordinating logistics and supporting day-to-day operations, you'll play an essential role in ensuring every event runs seamlessly while helping deliver an exceptional guest experience from start to finish. **THE STARTING PAY RATE:** $21.00 **THE DAY-TO-DAY:*** Provide mentorship and guidance on administrative tasks for the coordinator team and create and lead all training for coordinator team* Coordinate and manage the admin reports calendar. Pull and distribute reports on schedule, including individual client budget reports, item usage reports, special order reports and the BEO run* Keep confidential files organized and secure including closing event documents like client sponsor lists, affiliate bill backs and negotiated pricing for sponsors* Complete departmental ordering and oversee inventory of office supplies/amenities and special purchases; assist with new hire access to include phone/computer equipment along with Logon Service Requests (LSRs) for employees and the leadership team* Assist Catering /Convention Services Team with proposals, contracts, BEOs and Event Resumes as needed, including any changes to the information, log BEO changes appropriately, and handle BEO distribution* Assist with amenity, transportation, phone line and shipping requests, group restaurant, show and spa reservations, walk pop‐up BEOs and change logs, call to remind customers for rooming list and cut‐off dates, call customer for guarantees 72 hours prior to the scheduled function, assist customer as needed in the absence of the Catering/Convention Services Manager* Manage vendor invoicing through Coupa ensuring everything is submitted and tracked properly. Manage and verify the vendor revenue checkbook to stay on top of financials* Assist with the creation of CS and Catering Resumes and handle distribution of documents to operations team **THE IDEAL CANDIDATE:*** 1+ years of prior relevant experience in guest service* Administrative experience within hospitality events, convention services and/or catering department preferred* High School Diploma or GED* Must be 21 years of age or older**THE PERKS & BENEFITS:*** Wellness incentive programs to help you stay healthy physically and mentally* Access to company hotel, food and beverage, retail, and entertainment discounts as well as discounts with company partners on things like travel, electronics, online shopping, and more* Free meals in our employee dining room* Free parking on and off shift* Health & Income Protection benefits (for eligible employees)* Professional and personal development through programs and networking opportunities as well as volunteer opportunities in the community