Convention Project Coordinator

ADP; St. Louis (MO); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive health coverage

401(k) with employer match

Paid vacation and holidays

Office-based three days per week

Job summary

American Soybean Association in St. Louis, MO seeks a Convention Project Coordinator for Commodity Classic. You will plan and execute the convention, collaborating with ASA staff, partner associations, vendors, sponsors, and stakeholders to ensure on-schedule deliverables.

The role emphasizes meticulous coordination, multi-project management, and strong communication across teams. Hybrid work with in-person meetings supports a nationally recognized event that empowers soybean farmers.

Qualifications

• Strong project management and organizational skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to gather information and coordinate details from multiple stakeholders.
• Collaborative approach and strong follow-through when working across internal and external teams.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft 365 applications.
• Ability to travel for the annual Commodity Classic convention and planning meetings.

Responsibilities

• Coordinate logistics and projects shaping attendee experience.
• Research and recommend new attendee experiences, activations, and program elements.
• Manage invitations and logistics for events such as the First-Timer Meet-Up and Media Reception.
• Coordinate special programs and initiatives that vary by year based on priorities.
• Coordinate printed and digital content among staff and the convention's marketing agency.
• Maintain the master communications and email calendar.
• Prepare and distribute communications via Constant Contact and other platforms.
• Update website content and coordinate edits provided by team members.
• Provide content and updates to the mobile app provider.
• Coordinate photo and video assets from capture through distribution.
• Serve as the primary administrator of the session management platform.
• Coordinate session details and speaker information.
• Assist with post-show evaluations, reporting, and program metrics.
• Support the onsite execution of educational sessions.
• Assist with fulfilling sponsorship deliverables.
• Research potential new sponsorship opportunities.
• Maintain master calendars of deadlines, deliverables, and milestones.
• Support the Director of Conventions & Meetings and the Show Director.
• Take on special projects and other responsibilities as assigned.

Skills

Project management

Organizational skills

Attention to detail

Written and verbal communication

Stakeholder coordination

Multitasking

Microsoft 365

Travel readiness

Tools

Content Management Systems (CMS)

Job description

Convention Project Coordinator – Commodity Classic

Location: St. Louis, Missouri
Department: ASA Conventions & Meetings
Reports to: Director, Conventions & Meetings
Employment Type: Full-Time

Join the Team Behind America's Largest Farmer-Led Convention

The American Soybean Association (ASA) is seeking a motivated, highly organized Convention Project Coordinator to help plan and execute Commodity Classic, America's largest farmer-led, farmer-focused convention and trade show.

This is an exciting opportunity for a detail-oriented project professional who enjoys managing multiple priorities, working with a variety of stakeholders, and helping create an exceptional experience for thousands of attendees.

About the American Soybean Association

The American Soybean Association is the national trade association representing nearly 500,000 U.S. soybean farmers across 30 soybean-producing states. For more than 100 years, ASA has advocated for soybean growers on domestic policy, international trade, and issues affecting the success of U.S. agriculture.

Headquartered in St. Louis, Missouri, ASA works with farmer leaders, industry partners, sponsors, and stakeholders to advance policies and programs that strengthen the soybean industry.

About Commodity Classic

Commodity Classic is the annual convention and trade show jointly owned by the American Soybean Association and the National Corn Growers Association, with participation from the National Sorghum Producers, National Association of Wheat Growers, and the Association of Equipment Manufacturers.

The event brings together farmers, agriculture industry professionals, association leaders, researchers, economists, government representatives, exhibitors, and other industry stakeholders. The 2026 Commodity Classic attracted more than 12,000 registrants and over 400 exhibiting companies.

The event features a major trade show, educational sessions, association business meetings, galas, networking opportunities, and social events.

About the Role

The Convention Project Coordinator is an important member of the Commodity Classic team and assists with the planning, coordination, and execution of the annual convention.

The ideal candidate is highly organized, detail-oriented, deadline-driven, and comfortable managing multiple projects simultaneously. This person will work collaboratively with ASA staff, partner associations, vendors, sponsors, agencies, and other stakeholders to ensure projects and deliverables remain on schedule.

This position offers the opportunity to contribute meaningfully to a large, complex, nationally recognized event while working as part of a collaborative, multi-association team.

What You’ll Do

Convention Production & Attendee Experience

Coordinate logistics and projects that shape the attendee experience, including optional tours, lobby entertainment, signage and wayfinding, show supplies, and onsite materials.

Research and recommend new attendee experiences, activations, and program elements.

Manage invitations and logistics for events such as the First-Timer Meet-Up and Media Reception.

Coordinate special programs and initiatives that may vary from year to year based on convention priorities.

Marketing & Communications

Coordinate printed and digital content among staff and the convention's marketing agency.

Maintain the master communications and email calendar.

Prepare and distribute communications through Constant Contact and other platforms.

Help keep content and marketing projects on schedule.

Update website content and coordinate edits provided by team members.

Provide content and updates to the mobile app provider.

Coordinate photo and video assets from capture through distribution.

Education Program Administration

Serve as the primary administrator of the session management platform.

Coordinate the collection and distribution of session details and speaker information.

Assist with post-show evaluations, reporting, and program metrics.

Support the onsite execution of educational sessions.

Sponsorship Support

Assist with fulfilling sponsorship deliverables.

Research potential new sponsorship opportunities.

Project & Timeline Management

Maintain master calendars of deadlines, deliverables, and key milestones throughout the convention cycle.

Help ensure staff and project partners remain on track and informed.

Support the Director of Conventions & Meetings and the Show Director.

Take on special projects and other responsibilities as assigned.

What We’re Looking For

Required Qualifications

Strong project management and organizational skills.

Exceptional attention to detail.

Strong written and verbal communication skills.

Ability to gather information and coordinate details from multiple stakeholders.

Collaborative approach and strong follow-through when working across internal and external teams.

Ability to manage multiple projects and deadlines simultaneously.

Highly organized, dependable, and deadline-driven.

Proficiency with Microsoft 365 applications.

Ability to travel for the annual Commodity Classic convention and approximately three to four multi-day planning meetings each year.

Preferred Qualifications

Familiarity with content management systems and email marketing platforms such as Constant Contact.

Familiarity with agriculture, farming, or agricultural associations is helpful but not required.

What ASA Offers

Competitive salary based on experience.

Annual bonus opportunity.

Comprehensive medical, dental, vision, and life insurance.

401(k) plan with employer match.

Paid vacation, sick leave, and holidays, including the week between Christmas and New Year's.

Hybrid work environment with three days per week in the office.

A collaborative and supportive team dedicated to serving America's soybean farmers.

The opportunity to play an important role in producing one of the nation's premier agricultural conventions and trade shows.

The American Soybean Association is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected by applicable law.