Controls Specialist

Procedeo, LLC; Grapevine (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Negotiable salary

401(k) with company match

Medical/dental/vision insurance

Paid time off

Life and disability insurance

Tuition reimbursement

HSA and FSA plans

Job summary

PROCEDEO is seeking a Controls Specialist for the Dallas–Fort Worth area. This in‑office role manages project financials, contracts, budgets, invoices and change orders for construction and design teams.

You will oversee vendor and consultant contracts, support project closeouts, and ensure compliance with standards and timely documentation. A bachelor’s degree and 3+ years in cost controls or construction accounting, with Procore or similar software, are preferred.

Qualifications

• Bachelor's degree in Accounting, Finance, Construction Management, or a related field (or equivalent work experience).
• 3+ years of experience in cost controls, accounts payable, or construction project accounting, preferably in public sector or education environments.
• Proficiency with project management and financial software such as Procore, DocuSign, and accounting systems; Egnyte a plus.

Responsibilities

• Manage all aspects of project closeouts, ensuring final documentation is submitted, tracked, and archived.
• Lead and support the closeout process, ensuring required documentation is completed and submitted.
• Oversee third-party contracts: review, negotiate, and execute contracts for construction and design services.
• Facilitate transfer of final project records to stakeholders while meeting compliance requirements.
• Provide construction support by coordinating documents like submittals, RFIs, change orders, and schedules.
• Coordinate between construction, design teams, and subcontractors for smooth operations and timely issue resolution.

Skills

Cost controls

Accounts payable

Construction accounting

Education

Bachelor's degree in Accounting/Finance/Construction Management

Tools

Procore

DocuSign

Egnyte

Job description

Position Overview:

PROCEDEO Group is seeking a Controls Specialist in the Dallas-Fort Worth area. This in-office role is responsible for managing project financials and contract processes for construction and design teams, including tracking budgets, reviewing invoices and change orders, overseeing vendor and consultant contracts, and supporting project closeouts. The Controls Specialist works closely with project teams and stakeholders to ensure financial accuracy, compliance with company standards, and timely completion of all project documentation and requirements.

Key Responsibilities:

• Serve as the primary point of contact for managing all aspects of project closeouts, ensuring all final documentation is properly submitted, tracked, and archived.
• Support and help lead the closeout process, ensuring all required documentation is completed and submitted.
• Act as the primary point of contact for third-party contracts, overseeing the review, negotiation, and execution of contracts related to construction and design services.
• Facilitate the transfer of final project records to stakeholders, ensuring all compliance and regulatory requirements are met during closeout.
• Provide construction support by assisting project teams with coordination and organization of documents such as submittals, RFIs, change orders, and project schedules.
• Facilitate communication and coordination between construction teams, design teams, and subcontractors to support smooth operations and timely issue resolution.
• Assist in monitoring construction progress and support project teams by managing documentation of key milestones, ensuring records are accurate and up to date in the document management system.
• Communicate effectively and provide high-quality customer service to staff, vendors, contractors, and stakeholders.
• Respond promptly to inquiries related to closeouts, construction support, and associated processes.
• Maintain and adhere to ethical business practices.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Construction Management, or a related field (or equivalent work experience).
• 3+ years of experience in cost controls, accounts payable, or construction project accounting, preferably within K-12 public education or other public sector construction environments.
• Proficiency in project management and financial software such as Procore, DocuSign, and accounting systems; experience with Egnyte is a plus.
• Strong attention to detail with the ability to review, analyze, and reconcile complex financial documents and invoices, including those tied to K-12 capital improvement programs.
• Excellent communication and organizational skills, with the ability to manage multiple priorities and collaborate with cross-functional teams in a K-12 or public sector project environment.

Employment Benefits:

Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees.

About PROCEDEO:

PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as innovative construction technology across the education, healthcare, and municipal sectors. We manage full portfolios of capital projects for K-12 school districts, healthcare systems, municipalities, and universities, guiding projects from initial concept through procurement and final completion.

Our team is committed to delivering exceptional service while maintaining a strong focus on our clients’ needs. We take pride in executing projects efficiently, effectively, and with a collaborative, solutions-driven approach. At PROCEDEO, our people and our partnerships are at the heart of everything we do.

PROCEDEO is an equal employment opportunity employer. Procedeo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

PROCEDEO is a national leader in alternative project delivery methods and cutting-edge technology within the education and municipal sectors. We oversee full portfolios of capital projects from conception to completion. Our team prides itself on being large enough to provide exceptional service and small enough to truly listen to your needs.