Controller

PartsBase Inc.; United States; Remote; USD 150,000 - 230,000; Full time

Job summary

PartsBase is seeking an accomplished Controller to serve as the company's senior technical authority in accounting, financial reporting, tax, and audit. This is a hands-on, player-coach role: the Controller will supervise the accounting team, own the core accounting, reporting, and tax deliverables, and partner directly with executive leadership.

The ideal candidate brings 10+ years of progressive accounting and tax expertise, a CPA, and a forward-looking view on AI-enabled finance.

Qualifications

• 10+ years of progressive accounting experience with close ownership and external reporting.
• CPA license required; deep tax, audit, and GAAP knowledge.
• Experience guiding AI/automation initiatives in finance.

Responsibilities

• Own monthly, quarterly, and annual close with journal entries and reconciliations.
• Lead tax provision under ASC 740 and review external tax returns.
• Build audit readiness and liaise with external auditors.
• Own revenue recognition under ASC 606 for SaaS and related streams.
• Oversee multi-entity consolidation and intercompany eliminations.
• Drive ERP implementation and automation projects with IT and finance.

Skills

GAAP expertise

Financial reporting

Automation & AI in finance

Leadership & team oversight

Analytical thinking

Education

Bachelor's in Accounting or Finance

Master's degree preferred

Tools

Sage Intacct

Workday

Excel

Job description

PartsBase is the world's largest online Aviation Marketplace and Community. Our global community is comprised of over 7,600 companies accessing our technology in over 217 countries & territories. We work with some of the biggest brands in aviation including Delta, Northrop Grumman, AvAir, Heico, Chevron, Air France Industries, and Air Australia.

Role Overview

PartsBase is seeking an accomplished Controller to serve as the company's senior technical authority in accounting, financial reporting, tax, and audit. This is a hands-on, player-coach role: the Controller will supervise and closely review the work of the accounting team, own the company's core accounting, reporting, and tax provision deliverables, and partner directly with the Chief Operating Officer, the Director of Finance and Operations, and executive leadership. This role will raise the quality, completeness, and documentation of the close, consolidate all entities on a consistent GAAP basis, and prepare the company for its first financial statement audit.

The ideal candidate brings more than 10 years of progressive accounting and finance experience, deep expertise in tax and audit, and a forward-looking approach to applying AI and automation to strengthen the accuracy, efficiency, and scalability of the finance function.

Key Responsibilities

• Serve as the company's subject matter expert on U.S. GAAP, technical accounting, and accounting policy, providing authoritative guidance to Finance and business leaders
• Own the monthly, quarterly, and annual close, including journal entries, account reconciliations, flux analyses, and GAAP-compliant financial statements
• Supervise and review, in close detail, the accounting work of the team across accounts receivable, accounts payable, payroll and benefits, commissions, and intercompany reconciliations, including journal entries, balance sheet reconciliations, supporting documentation, and flux analysis, with appropriate segregation of duties
• Own the federal and state income tax provision under ASC 740, prepared quarterly and at year end beginning with 12/31/2026; review federal and state tax returns prepared by external preparers for accuracy and compliance rather than relying on the preparers; and own sales/use tax nexus, indirect tax, and state and international tax considerations, coordinating with external tax advisors
• Build audit readiness ahead of the company's first financial statement audit, including prepared-by-client schedules and workpapers, and serve as the primary liaison to external auditors once engaged
• Own revenue accounting under ASC 606 for SaaS and subscription arrangements, which make up the large majority of company revenue, as well as PBExpo event revenue and PartStore, along with deferred revenue, accruals, and prepaid expenses
• Own multi-entity accounting and consolidation, including review of the PBExpo cash-basis to accrual conversion, intercompany reconciliations and eliminations, and related-party transactions
• Write and maintain revenue recognition and technical accounting policy memos, and establish accounting policies for business operations
• Monitor, assess, and implement new and emerging accounting standards
• Design, document, and maintain a strong internal control environment, including accounting policies and procedures that support audit and compliance requirements
• Set measurable automation goals, and identify and implement AI and automation opportunities across accounting and finance workflows, including reconciliations, close management, variance commentary, audit preparation, and tax data collection, with appropriate controls and human review
• Lead the accounting side of systems implementations, including CaptivateIQ commissions automation, billing automation, and the planned ERP migration from Sage Intacct to Workday, and evaluate AI-enabled tools that improve accuracy, efficiency, and scalability
• Advise Sales, Operations, FP&A, and executive leadership on the accounting and tax implications of contracts, pricing, new products, and strategic decisions
• Serve as a trusted advisor to the COO and executive team on accounting, tax, audit, and financial reporting matters

What Success Looks Like in the First 12 Months

• Every monthly close includes documented journal entry review, complete balance sheet reconciliations with supporting documentation, and flux analysis, with evidence of review
• Federal and state income tax provision prepared and reviewed quarterly and for the 12/31/2026 year end, with tax returns reviewed before filing
• Consolidated GAAP-basis financial statements, including the PBExpo conversion from cash basis and intercompany eliminations
• Revenue recognition and accounting policy memos written and approved, with a documented internal control framework
• Audit-ready schedules and workpapers in place for a first financial statement audit
• Accounting processes ready for CaptivateIQ, billing automation, and the Workday migration, with automation goals set and tracked

Qualifications

• Bachelor's degree in Accounting or Finance from an accredited institution (required).
• Master's degree in Accounting, Finance, Taxation, or a related field (preferred).
• Active CPA license (required).
• 10+ years of progressive accounting experience, including hands-on ownership of the financial close, technical accounting, and external financial reporting.
• Substantial tax experience, including federal and state income tax provision under ASC 740, review of tax returns prepared by external preparers, sales/use and indirect tax, and management of external tax advisors.
• Extensive audit experience, including audit readiness and leading external audits from planning through completion, ideally including a first-year audit; public accounting background preferred, at a Big 4 or national firm such as BDO, Grant Thornton, RSM, Baker Tilly, or similar.
• Experience applying AI, automation, or advanced analytics to accounting and finance processes, such as automated reconciliations or close workflows (preferred).
• Experience in SaaS, technology, or data-driven businesses (preferred).
• Expert knowledge of U.S. GAAP, including ASC 606, ASC 740, and accounting for cloud computing and internal-use software costs, with experience implementing new accounting standards.
• Experience supervising and reviewing accounting work in detail, including payroll and benefits journal entries, commissions, accounts receivable, accounts payable, and intercompany reconciliations.
• Proficiency with ERP and accounting systems and advanced Excel skills; experience with financial reporting tools preferred.
• Hands-on systems implementation experience, ideally with Sage Intacct and Workday, plus commissions or billing automation; Stripe and Ramp experience a plus.
• Self-directed and accountable; manages priorities, deadlines, and deliverables independently
• Recognized technical expertise and the credibility to advise senior leaders and external partners
• Exceptional attention to detail with strong analytical and critical-thinking skills
• Clear, concise written and verbal communication, including the ability to explain complex accounting and tax matters to non-finance audiences
• Innovative, forward-looking mindset with a passion for process improvement and emerging technology
• Comfortable building processes and policies from the ground up in a growing company
• Comfortable operating in a fast-paced, high-growth, remote environment

This is a full-time, fully remote role. You will work closely every day with our finance team, leadership team, and the people building and operating the business, staying connected through video meetings, messaging, and shared collaboration tools. We value a remote-first culture built on clear communication, responsiveness, and accountability, with availability during core Eastern Time business hours.

PartsBase is an equal opportunity employer and values diversity at all levels of the organization.