Contracts Specialist

RMS Energy Co; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full Benefits

401(k) with Company Match

Top-Tier Equipment

Compensated Travel Time plus Per Diem

Education Support

Generous PTO

Employee Assistance Program

Job summary

RMS Energy Co. is seeking a Contracts Specialist to manage the full lifecycle of agreements across vendor, customer, NDA, and service contracts, ensuring accurate administration, tracking obligations, and alignment with business goals.

You will collaborate with internal teams and external partners, identify risks, and maintain tracking tools for milestones, deadlines, and reporting, while guiding staff on established processes in a fast-paced environment.

Qualifications

• 3+ years of experience in contract administration or related field
• Knowledge of contract terms, administration practices, and compliance
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office and contract management or document management systems
• Excellent written and verbal communication with internal and external stakeholders

Responsibilities

• Support the preparation, review, and revision of various contracts (vendor, customer, NDAs, service agreements)
• Maintain compliance documentation and support internal reviews, audits, and other compliance activities
• Identify and elevate contract terms, risks, or issues that may require additional review by management or legal counsel
• Assist with gathering information and documentation needed for contract preparation and review
• Identify and document key contractual obligations, deadlines, and deliverables
• Maintain tracking tools to monitor contract milestones, renewal dates, reporting requirements, and compliance obligations
• Communicate contract status, deadlines, and outstanding requirements to appropriate stakeholders
• Monitor upcoming deadlines and deliverables and follow up with stakeholders
• Coordinate with internal stakeholders to collect required information and documentation for contracts
• Provide guidance to employees on established contract processes and procedures
• Review contracts for potential risks, issues, or inconsistencies and elevate concerns to management or legal counsel as appropriate
• Stay informed of changes to company procedures, contractual requirements, and applicable regulations that may impact the role

Skills

Contract administration

Analytical thinking

Attention to detail

Time management

Cross-functional collaboration

Communication

Education

Bachelor’s degree in Business, Legal Studies, Contract Management, or related field

Paralegal certification may be accepted

Tools

Microsoft Office

Contract management systems

Document management systems

Job description

We’re seeking a Contracts Specialistto support the full lifecycle of contracts, from preparation and review through administration, compliance, and ongoing management. This role will work closely with internal teams and external partners to ensure agreements are well organized, key obligations and deadlines are tracked, and contracts align with business needs and organizational requirements. The ideal candidate will bring strong attention to detail, analytical and organizational skills, and the ability to manage multiple contracts, priorities, and projects simultaneously. If you have a background in contract administration, legal documentation, or compliance and enjoy working across teams to help keep complex processes organized and moving forward, we’d love to hear from you.

What You’ll Do:

• Support the preparation, review, and revision of various contracts (i.e., vendor agreements, customer contracts, NDAs, service agreements, etc)
• Maintain compliance documentation and support internal reviews, audits, and other compliance activities
• Identify and elevate contract terms, risks, or issues that may require additional review by management or legal counsel
• Assist with gathering information and documentation needed for contract preparation and review
• Identify and document key contractual obligations, requirements, deadlines, and deliverables
• Maintain tracking tools to monitor contract milestones, renewal dates, reporting requirements, and compliance obligations
• Communicate contract status, deadlines, and outstanding requirements to appropriate stakeholders
• Monitor upcoming deadlines and deliverables and follow up with stakeholders
• Coordinate with internal stakeholders to collect required information and documentation for contracts and related activities
• Provide guidance to employees on established contract processes and procedures
• Review contracts for potential risks, issues, or inconsistencies and elevate concerns to management or legal counsel as appropriate
• Stay informed of changes to company procedures, contractual requirements, and applicable regulations that may impact the role

The Experience We’re Looking For:

• Minimum 3 years of experience in contract administration, contract management, legal support, procurement, compliance, or a related field
• Working knowledge of contract terms, contract administration practices, and compliance requirements
• Analytical and problem-solving skills, with the ability to identify issues and elevate them appropriately
• Excellent attention to detail and organizational skills when managing multiple contracts, documents, and deadlines
• Proficiency with Microsoft Office and contract management or document management systems
• Effective written and verbal communication skills, with the ability to work effectively with internal teams and external stakeholders
• Proven time management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and collaborate effectively with cross-functional teams

Additional Requirements:

• Willingness to travel up to 15% across the U.S.
• Bachelor’s degree in Business, Legal Studies, Contract Management, Supply Chain, or a related field; equivalent experience may be considered. Paralegal certification may be accepted as an alternative
• Must successfully complete a background check and pre-employment/random drug tests
• Ability to work in fast-paced environments while balancing competing priorities

Bonus Points for:

• Juris Doctor (J.D.) or other advanced legal degree
• Certification from NCMA, IACCM, or a similar contract management body
• Experience with utility-scale projects, EPC firms, or government contracting
• Familiarity with service agreements, vendor agreements, and/or government contracting processes.

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Full Benefits– Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment &Career Growth– Be part of a fast-growing company with promotion potential
• 401(k) with Company Match– Traditional & Roth options + free investment guidance
• Top-Tier Equipment–Provided to support you in the field
• Compensated Travel Time plus Per Diem–Earn while seeing new places
• Education Support– Paid training, certifications, and industry memberships
• Generous PTO– Paid vacation, holidays, and sick leave
• Employee Assistance Program– Legal, financial, and mental wellness support

Want to be part of something meaningful?

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visit www.rmsenergy.com.