Contracts Specialist

Children's Network of Hillsborough; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Children's Network of Hillsborough is hiring a Contracts Specialist in Tampa, FL. This full-time role involves ensuring the delivery of quality services through contract management, procurement documentation, and grant applications. Applicants need a Bachelor's degree in a relevant field and at least one year of experience. Strong problem-solving, communication skills, and proficiency in Microsoft Office are essential.

The ideal candidate will work Monday through Friday, 8:00 am to 5:00 pm, and travel within Hillsborough County is required.

Qualifications

• Minimum one year of related experience.
• Knowledge of fiscal operations and statistical data analysis.
• Experience with contractual agreements is preferred.

Responsibilities

• Develop procurement documentation and facilitate procurement processes.
• Negotiate and manage contracts, ensuring compliance and quality.
• Complete and manage grant applications.

Skills

Strong organizational and problem-solving abilities

Excellent written and oral communication skills

Proficient with Microsoft Office Suite

Ability to establish and maintain positive working relationships

Education

Bachelor’s degree in Social Science, Accounting, or related field

Tools

Microsoft Office Suite

Job description

Mission Statement

Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

General Purpose of the Job

This Contracts Specialist is responsible for assuring the delivery of quality‑contracted services for adults and children through the provision of comprehensive quality assurance, technical assistance, client management and contract management activities.

Essential Duties and Responsibilities

• Contract Procurement
  • Develop procurement documentation and advertise
  • Create a committee of professionals to score responses
  • Develop new community providers
  • Facilitate and document procurement process
• Negotiate and write final contract documents
  • Analyze providers’ budgets/proposals
  • Facilitate negotiation between lead agency and provider
  • Develop final contract documents
• Manage and monitor contracts
  • Process invoices
  • Analyze expenditures
  • Develop monitoring schedule
  • Monitor contracted programs for quality and compliance
  • Analyze data including performance measures compliance
  • Work with provider to develop corrective action plans
  • Schedule and facilitate provider team meetings
  • Maintain contract documentation
  • Develop reports as necessary
  • Use various computer programs
  • Conduct onsite visits in the community with existing and potential providers
  • Other duties may be assigned as special projects
• Grant application and management
  • Complete and submit grant applications
  • Work with grantor to ensure grant requirements are met
  • Complete reports as necessary

Education and Experience

• Bachelor’s degree from an accredited college or university in Social Science, Accounting, or a related field, and minimum one (1) year of related experience
• Knowledge of fiscal operations, ability to analyze and evaluate statistical data, and experience in Excel
• Experience working with contractual agreements and policy and procedures is preferred
• Knowledge of Child Welfare policy and law is preferred

Skills and Abilities

• Strong organizational and problem‑solving abilities
• Ability to establish and maintain positive working relationships
• Excellent written and oral communication skills; effective listening skills; ability to work as a team member and in a multi‑cultural environment
• Proficiency with modern office machinery (fax, telephone, calculator, computer, scanner, printer, copier, mail machine)
• Competent with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficient with basic e‑mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling
• Excellent organizational skills and confidentiality
• Self‑motivated; ability to manage multiple work assignments simultaneously

Pre‑Employment Requirements

• Valid driver’s license required, with proof of insurance
• Clean driver’s license check required
• Criminal background screening (FBI/FDLE and local law enforcement) required
• Drug screening required
• Participation in E‑Verify

EEO Statement

Children’s Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, provision of services, or access to programs.

ADA Statement

Children’s Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Other Information

Position is full time, Monday‑Friday 8:00am–5:00pm, in‑office at Buschwood – Tampa, FL. Travel within Hillsborough County required. Training: 15 hours annual on‑line or classroom; 20 hours if Certified Child Welfare Professional.