Contracts Specialist

Ensign Services; San Juan Capistrano (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Ensign Services, Inc. is seeking a Contracts Specialist to join our Service Center in San Juan Capistrano, CA.

This full-time, non-exempt role handles high-volume contract requests from clients and internal teams, ensuring compliance and efficient processing. You will coordinate template reviews, e-signature workflows, and contract status tracking, while maintaining confidentiality and applying CAPLICO values in daily work.

Qualifications

• Bachelor’s degree or Paralegal Certificate; Professional Contract Management Certification a plus.
• At least 2 years of relevant contract administration/legal admin experience.
• Proficient in MS Word, Adobe Acrobat, Excel, Outlook.
• Ability to work in a high-paced environment.
• Excellent discretion with confidential information.
• Strong written and verbal English.

Responsibilities

• Assist contracts team to ensure templates comply with legal requirements, client specs and government regulations.
• Follow internal contract processes and procedures.
• Monitor and maintain contract management software and vendor data.
• Coordinate execution of contracts through e-signature platforms.
• Track contract status and follow-ups.
• Find solutions to problems.
• Maintain high discretion with confidential information.

Skills

Multitasking

Organizational skills

Attention to detail

Communication

Education

Bachelor’s degree

Paralegal Certificate

Professional Contract Management Certification

Tools

MS Word

Adobe Acrobat

Excel

Outlook

Job description

Position Type: Full Time, non-exempt employee.

Compensation Range: $30.00 - $36.00 hourly, DOE.

Location: This position based onsite at the Service Center in San Juan Capistrano, CA.

About the Company: Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc., which is a national leader in the operation of skilled nursing, senior living, rehabilitation, home health, hospice, and other healthcare services. ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. We seek individuals who thrive in a dynamic environment, embrace continuous learning, and are passionate about making a meaningful impact. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.

About the Opportunity:

As aContracts Specialistat Ensign Services, Inc., you should be a well-rounded, quick learner who can multi-task, is organized and able to excel in a fast-paced environment. You will be responsible for a variety of template contract requests from various clients, internal Service Center and other client-affiliated business ventures. This is a high-volume position and a place where teamwork and ownership is highly valued!

Job Duties and Responsibilities include, but are not limited to:

• Assist contracts team to ensure that all contract templates are in compliance with legal requirements, client specifications and government regulations.
• Ensure appropriate internal contract processes and procedures are followed.
• Monitor and maintain the contract management software and database information such as vendor data entry, setting reminders, running reports and keeping facility information up to date.
• Coordinates the execution of contracts through e-signature platforms.
• Track contract status and follows ups.
• Ability to find solutions to problems.
• Uses the highest discretion with confidential information.
• Able to work in a high-paced environment.

Preferred Qualifications:

• Bachelor’s degree, Paralegal Certificate and/or Professional Contract Management Certification a plus.
• At least 2 years of relevant work experience in either contract administration, legal administration, as a paralegal, word processing or relevant professional experience in a law firm or corporate legal department setting.
• Computer skill requirements include: MS Word, Adobe Acrobat, Excel, Outlook and easily adaptable to other in-house software applications.
• Possess the ability to deal tactfully and work harmoniously with other personnel, residents, visitors, and the general public.
• Follows written and oral instructions.
• Knowledgeable in the use of computers, e-mail, spreadsheets and document word processing.
• Able to read, write, speak, and understand the English language.

Additional Information:

Any offer of employment may be contingent upon the successful completion of job-related post-offer requirements, which may include background checks, reference checks, and/or other screenings or examinations as permitted by applicable law.

What We Offer:
We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.Take a look at these benefits (and more!) at www.ensignbenefits.com .

Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616.