Contracts Specialist

Frequentis; Columbia (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Plan with company match

Employee Assistance Program

Generous holidays

Job summary

Frequentis, located in Columbia, Maryland, is hiring a Contracts Administrator to manage U.S. government contracts throughout their lifecycle. You'll support proposal development, maintain accurate documentation, and ensure compliance with regulations like FAR and DFAR.

The ideal candidate should have a Bachelor's degree in Business or related field and 3-5 years of experience in US government acquisition. The role offers various benefits including Medical, Dental, Vision insurance, and a competitive 401(k) plan.

Qualifications

• 3-5 years of experience in US Government acquisition administration.
• Experience managing Federal Aviation Administration (FAA) awards preferred.
• Knowledge of US Government Regulations including FAR and DFAR.

Responsibilities

• Support full prime agreement lifecycle under Senior Contracts Manager.
• Participate in business development and proposal activities.
• Maintain and organize contract files and documentation.

Skills

Communication skills

Analytical skills

Problem-solving skills

Organizational skills

Education

Bachelor's degree in Business, Finance, or Contract Management

Job description

Key Tasks

• Supports the full prime agreement lifecycle under the supervision of the Senior Contracts Manager, including assisting with drafting, review, negotiation, and execution and closeout of contracts with U.S. federal and local government agencies and commercial partners.
• Participates in proposal and business development activities, including reviewing solicitations, proposal documents, and teaming agreements to ensure compliance with company policies and client requirements.
• Maintains comprehensive and accurate contract files and electronic systems to ensure all documentation is current, organized and accessible.
• Assists in preparing and reviewing prime agreement documentation, including representations, certifications, and teaming agreements, while identifying potential risks and escalating as appropriate.
• Supports development and maintenance of contract flow-down resources to ensure subcontractor and partner compliance with prime contract requirements.
• Identifies and recommends improvements to contract templates and standard processes, to improve efficiency and compliance.
• Provides support and basic guidance (as appropriate) to internal stakeholders on contract administration and policies, ensuring smooth execution and regulatory compliance.
• Supports subcontract administration activities, including review of subcontractor terms, compliance with flow-down requirements, and coordination with program teams.
• Assists with contract modifications, funding tracking, and invoice support to ensure alignment with contract terms and conditions.
• Monitors contract performance milestones and deliverables to support compliance with contractual obligations.
• Performs additional duties as assigned, contributing to the overall effectiveness of Frequentis USA, Inc.’s contracts function.

Key Qualifications

• Bachelor's degree in business, Finance, or Contract Management related field.
• 3-5 years of experience in US Government acquisition administration.
• Experience in managing Federal Aviation Administration (FAA) and state/local government awards preferred.
• Strong knowledge of the US Government Regulations, including the Acquisition Management System (AMS), Federal Acquisition Regulations (FAR) and Agency Supplemental Acquisition Regulations (e.g. DFAR, NASA, etc.).
• Customer service experience and effective communication skills, including experience working with US and international partners.
• Strong critical thinking and analysis, planning, and problem-solving skills.
• Ability to work independently while adapting quickly to new challenges and changing priorities.
• Highly organized with attention to details.
• Commitment to a values-driven and culturally diverse work environment.
• U.S. work authorization.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.