CONTRACTS REVIEW SPECIALIST II

City of Chicago; Chicago (IL); On-site; USD 62,000 - 75,000; Full time

Job summary

City of Chicago seeks a Contracts Review Specialist II to join the IT Planning team in the Department of Technology and Innovation. You will coordinate purchasing functions and review bids, proposals, and contracts for accuracy, compliance, and proper terms.

Two years of contract-review experience or an Associate's degree with one year of related work are required. Working hours are 8:00 a.m. to 4:00 p.m. with some flexibility. Starting salary is $68,616 with city benefits.

Qualifications

• Two (2) years of work experience in reviewing contract documents for the procurement of materials, supplies or services.
• OR
• Graduation from an accredited college or university with an Associate's degree or higher, plus one (1) year of work experience in reviewing contract documents for the procurement of materials, supplies or services.
• Note: To be considered for this position you must provide information about your educational background and/or work experience.

Responsibilities

• Reviews contracts submitted bids and proposals, and subcontracts for accuracy, completeness, adherence to specifications and regulations, language and terms and other contractual matters.
• Assists in the preparation of required documents including identification of funding, scope of services, specifications, compensation structure, and other required supplemental documents for submission, review, and processing.
• Proofreads contract-related documents for accuracy, examining them for correctness and other considerations, and recommends solutions.
• Reviews "Transition-Out" provisions of contracts to verify adherence to procedures and requirements, prior to a contract's termination or expiration.
• Assists in coordinating the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services.
• Maintains contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information.

Education

Associate's degree or higher

Tools

Microsoft Office

FMPS

Business Objects

Data Tracker

Job description

CONTRACTS REVIEW SPECIALIST II

Department of Technology and Innovation

IT Planning

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $68,616

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05)

Only employees in City job titles in this bargaining unit are eligible to bid.

Essential Duties

• Assists in coordinating purchasing functions within an operating department and advises internal and external customers concerning procurement procedures and requirements used in the competitive bid, Request for Proposal (RFP), Request for Qualifications (RFQ), and other methods of procurement.
• Reviews contracts submitted bids and proposals, and subcontracts for accuracy, completeness, adherence to specifications and regulations, language and terms and other contractual matters.
• Assists in the preparation of required documents including identification of funding, scope of services, specifications, compensation structure, and other required supplemental documents for submission, review, and processing.
• Proofreads contract-related documents for accuracy, examining them for correctness and other considerations, and recommends solutions.
• Reviews "Transition-Out" provisions of contracts to verify adherence to procedures and requirements, prior to a contract's termination or expiration.
• Assists in coordinating the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services.
• Monitors contract expiration dates and processes contract modification forms for needed time extensions, vendor limit increases and price adjustments.
• Assists in providing information to vendors and the public regarding program requirements and the application process for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
• Maintains contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information.
• Maintains a list of vendors supplying goods and services needed by the department.
• Maintains records of pre-qualified vendors and coordinates the preparation of task orders.

Additional duties may be required for this position.

Location: 2 N. Lasalle, Suite#1010

Chicago, IL 60602

Shift: Monday-Friday

Hours: 8:00a.m. to 4:00p.m. (Flexible) (Shift may vary due to the needs of the operation)

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Two (2) years of work experience in reviewing contract documents for the procurement of materials, supplies or services.

OR

Graduation from an accredited college or university with an Associate's degree or higher, plus one (1) year of work experience in reviewing contract documents for the procurement of materials, supplies or services.

NOTE: To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (If you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, with adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: A copy of your official transcripts and/or professional license, or training certificates will be required at the time of interview, if applicable.

Selection Requirements

This position requires applicants to complete an interview. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement. The interviewed external candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Desired Skills

• Proficiency in Microsoft Office
• Proficiency in FMPS
• Proficiency in Business Objects
• Proficiency in Data Tracker

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION

Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor