Accounting Technician, B11

City of Chicago; Chicago (IL); On-site; USD 48,000 - 66,000; Full time

Job summary

The City of Chicago is seeking an Accounting Technician, B11 for the Department of Fleet and Facility Management. Based at 2 North LaSalle Street, this position handles cash receipts, disbursements, accounts payable/receivable and ensures contract and budget compliance.

Requires two years of paraprofessional accounting or auditing experience, or an Associate’s degree+15 accounting hours, plus a valid accounting license. Regular hours Monday–Friday, 8:30 a.m.–4:30 p.m.

Qualifications

• Two (2) years of paraprofessional accounting or auditing experience.
• Graduation from an accredited college or university with an Associate’s degree or higher in Accounting; OR Graduation from an accredited college or university with an Associate’s degree or higher, plus 15 semester hours in accounting.
• This position requires a valid license at the time of hire.

Responsibilities

• Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledgers.
• Posts journal entries and verify the availability of funds.
• Reviews of program contracts, budgets and budget amendments, and revisions for conformance to federal, state, and local government accounting requirements.
• Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.
• Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.
• Verifies computations on voucher extensions and waivers to contract provisions.
• Interprets contract provisions to identify allowable and non-allowable expenditures.
• Calculates totals and determines the appropriateness of supporting documentation.
• Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.
• Provides technical assistance with the preparation of documents for reimbursement to contractors, subcontractors or other agencies.
• Maintains control ledgers, prepares routine financial reports and approves vouchers for payment.
• May assist in preparing departmental program and operating budgets.

Skills

Paraprofessional accounting experience

Education

Associate’s degree in Accounting

Associate’s degree or higher + 15 semester hours in accounting

Job description

Accounting Technician, B11

DEPARTMENT OF FLEET AND FACILITITY MANAGEMENT

Bureau of Finance and Administration

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $57,000.00

Applications for this position will be accepted until 11:59pm CDT on October 7, 2026.

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

This position is responsible for reviewing and analyzing contractual documentation to ensure contractor invoices comply with established contractual terms, requirements, and accounting standards. The individual must identify discrepancies, clearly document findings, and communicate required corrections professionally through written correspondence and meetings as necessary. The position requires strong organizational and communication skills, as well as the ability to manage and prioritize a high-volume workload while meeting established productivity and quality standards. Performance will be monitored to ensure a thorough understanding of auditing requirements, accuracy, efficiency, and continuous improvement in auditing techniques.

ESSENTIAL DUTIES

• Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledgers.
• Posts journal entries and verify the availability of funds.
• Reviews of program contracts, budgets and budget amendments, and revisions for conformance to federal, state, and local government accounting requirements.
• Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.
• Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.
• Verifies computations on voucher extensions and waivers to contract provisions.
• Interprets contract provisions to identify allowable and non-allowable expenditures.
• Calculates totals and determines the appropriateness of supporting documentation.
• Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.
• Provides technical assistance with the preparation of documents for reimbursement to contractors, subcontractors or other agencies.
• Maintains control ledgers, prepares routine financial reports and approves vouchers for payment.
• May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position

Location & Hours

• Location: 2 North LaSalle Street
• Days Off: Saturday and Sunday
• Shift: Monday-Friday
• Hours: 8:30 A.M. – 4:30 P.M.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, and Experience

Two (2) years of paraprofessional accounting or auditing experience.

Should the above criteria not be fulfilled, the following options are acceptable:

• Graduation from an accredited college or university with an Associate’s degree or higher in Accounting; OR
• Graduation from an accredited college or university with an Associate’s degree or higher, plus 15 semester hours in accounting.

NOTE: This position requires a valid license at the time of hire.

Selection Requirements

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Benefits

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/city/en/depts/fin/benefits-office.html

Salary & Classification

For Information on our salary and title structure visit our classifications website at: https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

Application Evaluation

Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

Commitment to Diversity

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor