Contracts & Rebates Specialist (54092)

NDC, Inc.; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

NDC, Inc. in Nashville is seeking a Contract & Rebate Specialist to manage rebates and contracts with distributors and dealers. You will process rebate requests for internal pricing and end-user rebates, coordinate membership eligibility, and ensure data integrity across contract records.

You will collaborate with the Contract Department to resolve disputes, handle vendor denials, issue rebates and invoices, and provide administrative support to keep workflow accurate and timely.

Qualifications

• Knowledge of healthcare contracting preferred.
• Strong written and verbal communication skills.
• Microsoft Excel data analysis experience.
• Highly detail-oriented with strong analytical abilities.
• Strong problem-solving skills.

Responsibilities

• Contract & Rebate Processing: Maintain contracts and perform rebate processing for vendors and end-user sales.
• Membership Eligibility & Data Integrity: Track eligibility and validate contract data.
• Dispute Resolution & Vendor Denials: Complete rebate dispute processes and address vendor denials.
• Billing & Reconciliation: Issue invoices and reconcile rebates, credits, and debits.
• Communication & Administrative Support: Monitor inbox, provide workflow feedback, and assist department.

Skills

Written and verbal communication

Attention to detail

Analytical abilities

Problem-solving skills

Data entry accuracy

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Excel

Job description

Position Summary

The Contract & Rebate Specialist works with distributors on contracts and rebates and builds strong working relationships with dealers and vendors. This role processes NDC rebate requests for both internal special NDC pricing and rebates for end-user sales through NDC dealers, coordinates and tracks membership eligibility for the company's rebate programs, and resolves issues arising from vendor denials of rebate claims or membership. The Specialist partners closely with the Contract Department to process sales and rebate contract data accurately, resolve disputes, and maintain the integrity of contract and eligibility records.

Position Summary

The Contract & Rebate Specialist works with distributors on contracts and rebates and builds strong working relationships with dealers and vendors. This role processes NDC rebate requests for both internal special NDC pricing and rebates for end-user sales through NDC dealers, coordinates and tracks membership eligibility for the company's rebate programs, and resolves issues arising from vendor denials of rebate claims or membership. The Specialist partners closely with the Contract Department to process sales and rebate contract data accurately, resolve disputes, and maintain the integrity of contract and eligibility records.

Key Responsibilities

Contract & Rebate Processing

• Maintain contracts and perform the rebate process for assigned vendors, including both internal special NDC pricing and rebates for end-user sales through NDC dealers
• Complete new customer set‑up requirements
• Perform data entry and upload of contract and rebate data

Membership Eligibility & Data Integrity

• Coordinate and track contract member eligibility
• Validate contract and rebate data
• Audit contract files regularly for unassigned contracts, contracts nearing expiration, and duplicate records

Dispute Resolution & Vendor Denials

• Complete the rebate dispute process and perform request analysis for assigned vendors
• Reconcile issues that result in vendor denials of rebate claims or membership
• Resolve exception issues and offer resolution services to trading partners

Billing & Reconciliation

• Issue invoices related to rebate processing
• Issue and reconcile rebate credits and debits to all trading partners for rebates, special pricing terms, and marketing promotions

Communication & Administrative Support

• Monitor the Contracts inbox and route messages to the proper resource
• Provide feedback to the department head on workflow progress and provide administrative support to the department
• Perform other duties as assigned

Qualifications

• A minimum of a high school diploma is required; a Bachelor's degree is preferred
• Knowledge of healthcare contracting preferred
• Strong written and verbal communication skills
• Microsoft Excel data analysis
• Highly detail-oriented with strong analytical abilities
• Strong problem-solving skills

Core Competencies

• Contract & Rebate Administration
• Data Accuracy & Attention to Detail
• Dispute Resolution & Problem‑Solving
• Communication & Relationship Management
• Organization & Administrative Support

Success Metrics

• Accuracy and timeliness of rebate processing and contract maintenance
• Timely resolution of rebate disputes and vendor denials
• Data accuracy across contract and membership eligibility records
• On‑time, accurate issuance of invoices, credits, and debits
• Reduction in exception items and duplicate or expired contract records