Contracts Manager

vivsofttechnologiesfa; United States; Hybrid; USD 100,000 - 140,000; Full time

Job summary

VivSoft is hiring a Contracts Manager in Herndon, VA (Hybrid or Remote) to own the contracts lifecycle and shape strategic direction. You will partner with Growth, Delivery, Finance, and HR to manage day-to-day execution, review RFPs, and drive proactive risk management while developing contract tools and processes.

The role emphasizes leadership, process improvement, and the ability to translate terms into downstream impact, with a growth-oriented path as VivSoft scales.

Qualifications

• Experience managing contracts and subcontracts.
• Ability to analyze terms and assess downstream impact.
• Strong communication with cross-functional stakeholders (Growth, Delivery, Finance, HR).
• Experience partnering with Growth, Delivery, and Finance on contract strategy.

Responsibilities

• Own day-to-day execution of contracts and subcontracts for Growth, Delivery, Finance, and HR.
• Review RFP terms and conditions, flag risks, manage proposal delivery.
• Provide strategic problem-solving on contractual issues across the organization.
• Lead and coach team members with goal setting and performance reviews.
• Develop and refine contract management tools, templates, and processes.
• Respond to complex inquiries regarding contract obligations and revisions.
• Identify risks and propose upstream/downstream contracting solutions.

Skills

Contract management

Risk assessment

Proposal review

Communication

Leadership

Process improvement

Job description

Job Title: Contracts Manager

Location: Herndon, VA / Hybrid or Remote

About the Role

VivSoft is hiring a Contract Manager to own both the day-to-day execution and the strategic direction of our contracts and subcontracts function, partnering closely with Growth, Delivery, Finance, and HR. This is not a back-office administration role: the right person reads terms for what they mean downstream, flags risk early, and shapes how we win, deliver, and position for the future.

Key Responsibilities

• Own day-to-day execution of contracts and subcontracts matters, serving as the go-to resource for Growth, Delivery, Finance, and HR


• Own proposal-related contracts work: review RFP terms and conditions, flag concerns, issues, or risks to the Capture Manager, prepare the business proposal and subcontracting plans, lead OCI analysis and documentation, manage proposal delivery to the customer, and other ad hoc areas as needed


• Drive strategic, consultative problem-solving on contractual issues across the organization, not just reactive support


• Manage and guide employees, including goal setting, recommending and providing training, periodic coaching, and conducting performance reviews


• Develop, modify, and integrate contract management tools, templates, methods, and processes


• Respond to complex inquiries regarding contract obligations and revisions


• Own the identification of risks and issues and propose solutions by thinking through upstream and downstream contracting implications, rather than simply administering what has already been signed

What We're Looking For

• Comfort operating in a growing, fast-moving company where processes are still being built, not just maintained


• Sharp attention to documentation and recordkeeping discipline; DCAA audit experience or exposure is a strong plus


• Excellent communication skills, able to explain contract risk and terms clearly to non-contracts stakeholders across Delivery, Finance, and Growth


• A genuine interest in growing with the company — this role has a clear path toward a more senior contracts leadership position as VivSoft scales

Why This Role Matters Right Now

VivSoft is on a clear growth trajectory, and how well we manage our contracts today directly shapes our competitiveness on future pursuits. This is not a back-office paperwork role. It is a seat at the table for someone who wants their contracts expertise to actively shape how we win, how we deliver, and how we are positioned for the future.

Compensation

$100,000 – $140,000, depending on experience