Contracts Manager

VivSoft Technologies LLC; Herndon (VA); Hybrid; USD 100,000 - 140,000; Full time

Job summary

VivSoft Technologies LLC seeks a Contracts Manager in Herndon, VA, offering hybrid or remote work. You will own day-to-day contracts, drive strategic direction, and work with Growth, Delivery, Finance, and HR to shape how we win and deliver.

The role emphasizes identifying risks, refining processes, and partnering across teams to position VivSoft for future growth.

Qualifications

• Ability to operate in a growing, fast-moving company with evolving processes.
• Attention to documentation and recordkeeping; DCAA audit exposure is a plus.
• Excellent communication skills to explain contract risk to non-contract stakeholders.
• Interest in growth with the company and path to senior leadership.

Responsibilities

• Own day-to-day execution of contracts and subcontracts as the go-to resource.
• Review RFP terms, flag risks, and prepare subcontracting plans with the Capture Manager.
• Lead OCI analysis and documentation; manage proposal delivery.
• Drive strategic problem-solving on contractual issues across the org.
• Develop and integrate contract management tools, templates, and processes.
• Identify risks and issues and propose upstream/downstream solutions.

Job description

Contracts Manager – Herndon, VA / Hybrid or Remote

About the Role

VivSoft is hiring a Contract Manager to own both the day-to-day execution and the strategic direction of our contracts and subcontracts function, partnering closely with Growth, Delivery, Finance, and HR. This is not a back-office administration role: the right person reads terms for what they mean downstream, flags risk early, and shapes how we win, deliver, and position for the future.

Key Responsibilities

• Own day-to-day execution of contracts and subcontracts matters, serving as the go-to resource for Growth, Delivery, Finance, and HR
• Own proposal-related contracts work: review RFP terms and conditions, flag concerns, issues, or risks to the Capture Manager, prepare the business proposal and subcontracting plans, lead OCI analysis and documentation, manage proposal delivery to the customer, and other ad hoc areas as needed
• Drive strategic, consultative problem-solving on contractual issues across the organization, not just reactive support
• Manage and guide employees, including goal setting, recommending and providing training, periodic coaching, and conducting performance reviews
• Develop, modify, and integrate contract management tools, templates, methods, and processes
• Respond to complex inquiries regarding contract obligations and revisions
• Own the identification of risks and issues and propose solutions by thinking through upstream and downstream contracting implications, rather than simply administering what has already been signed

What We're Looking For

• Comfort operating in a growing, fast-moving company where processes are still being built, not just maintained
• Sharp attention to documentation and recordkeeping discipline; DCAA audit experience or exposure is a strong plus
• Excellent communication skills, able to explain contract risk and terms clearly to non-contracts stakeholders across Delivery, Finance, and Growth
• A genuine interest in growing with the company — this role has a clear path toward a more senior contracts leadership position as VivSoft scales

Why This Role Matters Right Now

VivSoft is on a clear growth trajectory, and how well we manage our contracts today directly shapes our competitiveness on future pursuits. This is not a back-office paperwork role. It is a seat at the table for someone who wants their contracts expertise to actively shape how we win, how we deliver, and how we are positioned for the future.

Compensation

$100,000 – $140,000, depending on experience