Contracts Manager

Primeflight-Aviation-5; Sugar Land (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

PrimeFlight Aviation Services, Inc. is seeking a Contracts Manager to oversee the full lifecycle of customer and vendor contracts and related airport permits.

You will coordinate with Sales, Operations, Finance, Legal, and Billing to ensure accurate drafting, tracking, execution, and communication of agreements. In this role, you will manage confidential pricing information, support audits and renewals, and escalate issues as needed while maintaining rigorous records and compliance with

Qualifications

• Bachelor’s degree or equivalent experience in contracts or business administration.
• 2+ years of experience supporting contracts or related admin functions.
• Strong written and verbal communication skills.
• Ability to work onsite Monday–Friday.
• Background check and drug screen required.

Responsibilities

• Oversee contracts from initial request through final execution.
• Manage airport permits, applications, renewals, and ongoing compliance.
• Maintain contract records and version control.
• Coordinate with Sales, Operations, Finance, Legal, and Billing to support contract execution and compliance.
• Track deadlines and escalate issues as needed.
• Respond to contract-related billing questions or disputes.
• Communicate contract financial details to Billing promptly.
• Support audits, renewals, and reporting requests.
• Ensure confidential handling of pricing information.
• Perform additional duties as assigned.

Skills

Strong communication

Attention to detail

Cross-department collaboration

Time management

Education

Bachelor’s degree or equivalent in contracts/business administration

Tools

Microsoft Office

Contract management system

Job description

The Contracts Manager is responsible for supporting the full lifecycle of customer and vendor contracts, as well as managing airport permits and related documentation. This role serves as a key liaison between Sales, Operations, Finance, Legal, and Billing to ensure contracts are accurately drafted, tracked, executed, and communicated. The Contracts Manager also supports compliance with contractual obligations, pricing mandates, and regulatory requirements impacting customer agreements.

RESPONSIBILITIES

• Oversee airport permits, including research, application, renewal, and ongoing compliance
• Draft, review, and track contracts and amendments from initial request through final execution
• Maintain accurate contract records and version control within contract system
• Upload and manage final executed agreements and related documentation
• Serve as a liaison with Sales, Operations, Finance, Legal, and Billing to support contract execution and compliance
• Managing deadlines, follow up and **escalate** when compiling information
• Research and respond to contract-related billing questions or disputes
• Communicate new and amended contract financial details to Billing in a timely manner
• Create, communicate, track and **escalate** as needed, the impact of mandates (minimum wage changes, benefits, CBAs, etc.) on existing customer contracts
• Support contract audits, renewals, and reporting requests
• Ensure confidentiality and proper handling of sensitive contract and pricing information
• Perform additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Eligible to work in the United States
• Ability to work onsite, Monday–Friday
• Strong communication skills, both written and verbally
• Communicate effectively in English (reading, writing, speaking)
• Bachelor’s degree or equivalent experience in contracts, business administration, or a related field preferred
• 2+ years of experience supporting contracts, documentation, or administrative functions
• Strong attention to detail and organizational skills
• Ability to collaborate across departments and manage multiple priorities
• Proficiency in Microsoft Office; experience with contract management systems preferred
• Pass a background check and drug screen

PHYSICAL ACTIVITY / WORKING CONDITIONS

• Position is generally sedentary, sitting for long periods of time
• Ability to lift up to 25 pounds
• Repetitive use of hands, wrists, and fingers
• Ability to hear and respond to the spoken voice and audible alerts

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

Compensation:

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proudto be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.