Contracts Manager

PrimeFlight Aviation Services; Sugar Land (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

PrimeFlight Aviation Services is seeking a Contracts Manager to support the full lifecycle of customer and vendor agreements and manage airport permits. You will act as a liaison among Sales, Operations, Finance, Legal, and Billing to ensure contracts are drafted, tracked, and executed accurately.

The role requires onsite work, strong communication, and attention to detail with 2+ years of contracts experience. Knowledge of contract management systems and MS Office is preferred.

Qualifications

• 18+ years of age
• Eligible to work in the United States
• Ability to work onsite, Monday–Friday
• Strong written and verbal communication in English
• Bachelor’s degree or equivalent in contracts, business administration, or related field preferred
• 2+ years of experience supporting contracts, documentation, or administrative functions
• Strong attention to detail and organizational skills
• Ability to collaborate across departments and manage multiple priorities
• Proficiency in Microsoft Office; experience with contract management systems preferred
• Pass a background check and drug screen

Responsibilities

• Oversee airport permits, including research, application, renewal, and ongoing compliance
• Draft, review, and track contracts and amendments from initial request through final execution
• Maintain accurate contract records and version control within contract system
• Upload and manage final executed agreements and related documentation
• Serve as a liaison with Sales, Operations, Finance, Legal, and Billing to support contract execution and compliance
• Manage deadlines, follow up and escalation when compiling information
• Research and respond to contract-related billing questions or disputes
• Communicate new and amended contract financial details to Billing in a timely manner
• Create, communicate, track and escalate as needed, the impact of mandates on existing contracts
• Support contract audits, renewals, and reporting requests
• Ensure confidentiality and proper handling of sensitive contract and pricing information
• Perform additional duties as assigned by management

Skills

Strong communication

Attention to detail

Multitasking

English communication

Education

Bachelor’s degree or equivalent in contracts or related field

Tools

Microsoft Office

Contract management systems

Job description

Description

The Contracts Manager is responsible for supporting the full lifecycle of customer and vendor contracts, as well as managing airport permits and related documentation. This role serves as a key liaison between Sales, Operations, Finance, Legal, and Billing to ensure contracts are accurately drafted, tracked, executed, and communicated. The Contracts Manager also supports compliance with contractual obligations, pricing mandates, and regulatory requirements impacting customer agreements.

SUMMARY

The Contracts Manager is responsible for supporting the full lifecycle of customer and vendor contracts, as well as managing airport permits and related documentation. This role serves as a key liaison between Sales, Operations, Finance, Legal, and Billing to ensure contracts are accurately drafted, tracked, executed, and communicated. The Contracts Manager also supports compliance with contractual obligations, pricing mandates, and regulatory requirements impacting customer agreements.

RESPONIBILITIES

• Oversee airport permits, including research, application, renewal, and ongoing compliance
• Draft, review, and track contracts and amendments from initial request through final execution
• Maintain accurate contract records and version control within contract system
• Upload and manage final executed agreements and related documentation
• Serve as a liaison with Sales, Operations, Finance, Legal, and Billing to support contract execution and compliance
• Managing deadlines, follow up and escape when compiling information
• Research and respond to contract-related billing questions or disputes
• Communicate new and amended contract financial details to Billing in a timely manner
• Create, communicate, track and escape as needed, the impact of mandates (minimum wage changes, benefits, CBAs, etc.) on existing customer contracts
• Support contract audits, renewals, and reporting requests
• Ensure confidentiality and proper handling of sensitive contract and pricing information
• Perform additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Eligible to work in the United States
• Ability to work onsite, Monday–Friday
• Strong communication skills, both written and verbally
• Communicate effectively in English (reading, writing, speaking)
• Bachelor’s degree or equivalent experience in contracts, business administration, or a related field preferred
• 2+ years of experience supporting contracts, documentation, or administrative functions
• Strong attention to detail and organizational skills
• Ability to collaborate across departments and manage multiple priorities
• Proficiency in Microsoft Office; experience with contract management systems preferred
• Pass a background check and drug screen

PHYSICAL ACTIVITY / WORKING CONDITIONS

• Position is generally sedentary, sitting for long periods of time
• Ability to lift up to 25 pounds
• Repetitive use of hands, wrists, and fingers
• Ability to hear and respond to the spoken voice and audible alerts

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

Compensation:

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.