Contracts & IP Administrator

Lincoln Institute; Oklahoma; On-site; USD 31,000 - 38,000; Full time

Job summary

The University of Lincoln is seeking an organised and proactive Contracts & IP Administrator to join its Contracts and Commercialisation team within Research & Enterprise. This is a varied role providing high-quality administrative and operational support across research contracts, intellectual property and commercialisation activity.

You will act as a key point of contact for internal and external enquiries, helping to ensure that contracts, records and administrative processes are managed

Qualifications

• Experience providing administrative support and handling multiple priorities.
• Excellent communication and attention to detail required.
• Confident user of Microsoft Office applications and professional with external partners.

Responsibilities

• Manage and triage enquiries received through the Contracts mailbox.
• Prioritise and allocate incoming requests.
• Coordinate contract-signature processes.
• Maintain accurate contract and IP records.
• Compile and analyse data and produce basic reports.
• Support IP and commercialisation processes.
• Coordinate meetings, events and engagement activities.
• Provide wider administrative support across Research & Enterprise.
• Identify and contribute to improvements in administrative processes.

Skills

Administrative support

Excellent communication

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Business Development and Commercial Partnerships

Contracts & IP Administrator

Business Development and Commercial Partnerships

Location: Lincoln
Salary: From £25,949per annum
Please note, this post is fixed-term for 24 months and full-time at 37 hours per week.
Closing Date: Thursday 08 October 2026
Interview Date: Tuesday 20 October 2026
Reference: EL1146SA

The University of Lincoln is seeking an organised and proactive Contracts & IP Administrator to join its Contracts and Commercialisation team within Research & Enterprise.

This is a varied role providing high-quality administrative and operational support across research contracts, intellectual property and commercialisation activity. You will act as a key point of contact for internal and external enquiries, helping to ensure that contracts, records and administrative processes are managed accurately and progressed efficiently.

Working with a significant degree of autonomy, you will manage and prioritise a varied workload, including routine and non-routine enquiries. You will use your judgement to triage requests, maintain clear records and audit trails, support contract-signature processes and contribute to the delivery of a responsive and professional service.

Key responsibilities will include:

• managing and triaging enquiries received through the Contracts mailbox;
• prioritising and allocating incoming requests;
• coordinating contract-signature processes;
• maintaining accurate contract and intellectual property records;
• compiling and analysing data and producing basic reports and summaries;
• supporting intellectual property and commercialisation processes;
• coordinating meetings, events and engagement activities;
• providing wider administrative support across Research & Enterprise; and
• identifying and contributing to improvements in administrative processes and service delivery.

You will have experience of providing administrative support and be confident organising your workload, working accurately with information and managing competing priorities. Excellent communication and attention-to-detail skills are essential, together with confidence using Microsoft Office applications and engaging professionally with colleagues and external partners.

Experience of supporting a contracting environment or working with information-management systems would be advantageous, but is not essential. Training and support will be provided.

The role would suit someone who is proactive, comfortable using their initiative and committed to providing a high-quality, customer-focused service. As the post involves handling commercially sensitive and confidential information, discretion and professionalism are essential.

This is a good opportunity to develop experience within a specialist professional services team supporting research, innovation and commercial activity across the University.

If you have any queries about this opportunity, please contact Charles Mycroft, Contracts and Intellectual Property Manager, at [e-mail] .

Further details:

• Job Description and Person Specification

You can find out more about working at Lincoln, and everything that we have to offer, at:

https://www.lincoln.ac.uk/jobopportunities/

We strive for a diverse workforce with the very best employees and are committed to creating an inclusive environment for all. The University encourages applications from underrepresented groups inclusive of Black, Asian and other minoritised/marginalised ethnic groups, all gender identities and expressions from the LGBTQIA+ community, candidates with a disability, and those that practise different faiths and beliefs, to enhance our One Community where we strive to be kind, patient, and supportive of each other.

Please note: If you think you may require a visa to work in the UK, please refer to UK Visas and Immigration or UK Visas – Information for Prospective Staff before embarking upon an application, to ensure that you understand the requirements for sponsorship. You may be eligible to work in the UK via other alternative visa routes such as the Global Talent Visa or by having Settlement / ILR; please refer to the UK Visas pages above for further details.