Project Coordinator

Lpc; Phoenix (AZ); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings plan

Job summary

Lincoln Property Company in Phoenix seeks a Project Coordinator to support project managers, property management, accounting teams, and general contractors to ensure successful development and construction projects.

The qualified candidate has 2+ years of administrative support experience, strong MS Office skills (PowerPoint/Project), and familiarity with construction documentation. Procore is a plus; role requires clear communication and teamwork.

Qualifications

• Minimum of 2 years of professional administrative support experience, preferably focused on construction management or real estate
• Microsoft Office Suite proficiency; PowerPoint and Project required; Procore preferred
• Ability to interact verbally and in writing with teammates and leadership in a straightforward, professional manner
• Ability to analyze construction docs, leases, and contractor agreements

Responsibilities

• Assist in monitoring and managing documentation flow and communications for development and construction projects of varying sizes
• Generate requests for bid packages, bid comparison documents, budgets, and schedules
• Develop and distribute meeting minutes and project reports
• Administer contracts with all vendors
• Prepare monthly budget updates and monthly draw packages
• Manage construction document files and close out documentation
• Generate monthly fee billing for Lincoln
• Participate in internal and external development programs and mentoring
• Contribute to team performance by suggesting system/process improvements
• Perform other duties as assigned

Skills

Administrative support

Microsoft Office

PowerPoint

Project management

Communication

Team collaboration

Financial basics

Tools

Procore Construction Software

Job description

The Project Coordinator partners with project managers and executives, property management and accounting teams, and general contractors to ensure the successful execution of development and construction projects.

Essential Duties and Responsibilities:

• Assist in monitoring and managing documentation flow and communications associated with development and construction projects of varying sizes.
• Generate requests for bid packages, bid comparison documents, budgets, and schedules.
• Develop and distribute meeting minutes and project report(s).
• Administer contracts with all vendors.
• Prepare monthly budget updates and monthly draw packages.
• Manage construction document files and close out documentation.
• Generate monthly fee billing for Lincoln.
• Participate in internal and external development programs and mentoring to grow into advanced roles.
• Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures.
• Perform other duties as assigned.

Qualifications:

• Minimum of 2 years of professional administrative support experience, preferably focused on construction management or real estate
• Intermediate skills with Microsoft Office Suite, including Power Point and Project required; Procore Construction Software preferred
• Ability to effectively interact/communicate verbally and in writing with teammates and leadership team in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed
• Ability to analyze and interpret commercial lease, architect and engineer consulting, and general contractor agreement as well as construction documentation
• Ability to work independently and in a team setting, take direction from multiple Project Managers, and carry out tasks with little direction
• Ability to effectively collaborate with internal and external Project Managers, architects, engineers, consultants, and general contractors, including the ability to give direction
• Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions
• Strong organizational skills with an inquisitive and entrepreneurial mindset
• Proven track record of delivering excellent internal and external customer service
• Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client
• Ability to read and write English in order to understand manuals and procedures, and to write reports

Physical Requirements:

Ability to sit/stand/walk for long periods of time, including walking unfinished construction project sites and on uneven surfaces; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs.; tolerant of loud noises, airborne dust, chemicals, fumes, and inclement weather.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com.

Benefits:

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

Healthcare Benefits Notice:

Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

Equal Employment Opportunity - Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.

Compensation:

Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.

Reasonable Accommodation:

Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at [e-mail]. Requests for accommodation will be treated confidentially to the extent permitted by law.

Work Authorization/ E-Verify

Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.

Background Check

Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)

Health and Safety

Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.