Contracts & Grants Analyst

UCI group; California; On-site; USD 75,000 - 89,000; Full time

Job summary

UC Irvine's Department of Radiology seeks a Contract and Grant Manager to develop and oversee proposals, awards, and transactions, maintaining contract records per sponsor rules.

Role involves complex grants/contracts with multiple investigators and subawards; you will guide junior staff and ensure timely approvals. A Bachelor's in Finance/Accounting and 3–5 years of relevant experience are required; familiarity with UC Irvine systems is a plus.

Qualifications

• Working knowledge of finance policies, practices, and systems.
• Ability to gather information to organize and perform detailed financial analysis.
• Demonstrated ability to present information clearly in writing and verbally.
• Experience with spreadsheet and database software for financial analysis and reports.
• Interpersonal skills and teamwork in a high-volume environment.
• Ability to multi-task and adapt to changing priorities.
• Knowledge of internal controls and protecting university resources.
• Familiarity with UCI Kuali Financial Systems (Decision Support desired).
• Strong collaboration on complex projects with interdepartmental staff.
• Detail-oriented with good time management.
• Ability to address urgent issues and manage large transaction volumes.

Responsibilities

• Develop and oversee research proposals, awards, and related transactions.
• Maintain contract and grant records in compliance with sponsor policies.
• Work on complex proposals and awards with multiple investigators/subawards.
• Guide less experienced staff and ensure timely approvals.

Skills

Financial analysis

Policy knowledge

Verbal/written communication

Spreadsheet skills

Interpersonal skills

Multi-tasking

Adaptability

Team collaboration

Internal controls

UCI systems knowledge

Attention to detail

Data organization

Education

Bachelor's degree in Finance/Accounting

Tools

Excel (VLOOKUP, Pivot Tables)

MS Office Suite

UCI Kuali Financial Systems

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu.

Your Role on the Team

Under the supervision of the Contract and Grant Manager in the Department of Radiology, the incumbent independently develops and/or oversees research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple subawards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple subawards.

Required

What It Takes to be Successful

• Working knowledge of finance policies, practices, and systems.
• Ability to gather reasonably retrievable information to organize and perform complex/detailed financial analysis assignments.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail.
• Demonstrated ability using organizational skills to multi-task in a high-volume environment.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Working knowledge of UCI Kuali Financial Systems, Decision Support desired and University Policies & Procedures
• Strong interpersonal skills, with the ability to collaborate effectively on complex projects in a team environment with interdepartmental personnel at a variety of professional and technical levels.
• Strong critical thinking and attention to detail
• Detail oriented, with strong ability to effectively manage time.
• Skills to effectively address complex, urgent issues as they arise.
• Ability to manage significant volume of transactions.
• Bachelor's degree in Finance/Accounting or related area and/or equivalent experience/training/education.
• 3-5 years of relevant experience in finance, accounting, and administration or equivalent combination of experience and education.

Preferred

• Proficient in Microsoft Office suite products, key skills in Excel (VLOOKUPs and pivot tables)/applicable software program(s) proficiency.

Expected Annual Salary range- $75,180-$88,500

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.