Business Officer

UC Irvine; Irvine (CA); Hybrid; USD 47,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Retirement plans

Paid time off

Job summary

UC Irvine is seeking a role that administers a defined operational program covering budget, payroll, space planning, HR services, purchasing, events, and contracts support. The position supervises student staff and analyzes financial and HR data, preparing reports for diverse funding sources.

Applicant will reconcile accounts, support pre/post-award activities, ensure UCPath processes are followed, and assist with policy development. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in related area and / or equivalent experience
• 1-3 years related experience
• Strong judgment and confidentiality
• Knowledge of finance, HR, and payroll operations
• Ability to reconcile accounts and analyze data
• Excellent organizational and communication skills

Responsibilities

• Administers an operational program including budget, payroll, space planning, and HR services
• Gathers and analyzes financial and HR data; prepares reports
• Manages vendor relations, PalCard, and account reconciliation
• Develops budgets and financial reports for state and extramural funding
• Supports pre/post-award processes and SOP development
• Guides supervisors in job descriptions and HR policies

Skills

Budget management

Financial reporting

Payroll

HR operations

Communication

Confidentiality

UCPath knowledge

Account reconciliation

Project coordination

Organizational skills

Education

Bachelor's degree in related area

Tools

UCPath

Job description

Who We Are

Founded in 1965,

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The California Institute for Telecommunications and Information Technology - known as CALIT2 - is one of four Gray Davis Institutes for Science and Innovation located on University of California campuses. The founding objective of CALIT2 was to create a world-class multidisciplinary research institute to promote discovery and innovation, notably to harness the ubiquity and scale of the internet and wireless technologies to accelerate growth in many different scientific areas and industries that are undergoing a massive transformation. Over two decades, CALIT2 has focused on inter-transdisciplinary research, as well as the creation of new, advanced scientific facilities, and centers and 'living laboratories' to attract and support the nearly 250 UCI faculty who have opted to affiliate with the institute. It also offers programs for workforce development, training and outreach, as well as commercialization paths (e.g. through Techportal) and interfaces with the industry. CalIT2 brings together faculty and students from different schools at UCI, collaborates with other CaliT2 institutes (at UCSD and UCR) and with other California Institutes for Science and Innovation in the University of California.

Your Role on the Team

This position administers a defined operational program involving budgetary and financial management, payroll, space planning, student services, human resources, communications, and informational technology functions, along with purchasing, event support, and contracts and grants support, including administrative and event support for research development and workforce training programs, and supervises a small staff of student assistants. This position gathers and analyzes financial and human resources data, prepares reports and analyzes of financial and HR operational activities, evaluates current and proposed services, and assists in drafting organizational website and newsletter content and correspondence to organizational constituents. This position functions as a resource on complex financial discrepancies and vendor concerns, performing recharge administration and serving as PalCard holder, reconciler, and reviewer, and reconciling unrestricted and gift accounts. This position develops and maintains budgets and prepares financial reports for state and extramural funding, which may be complex, including stipend disbursement for research development and workforce training programs. This position participates in the development and revision of standard operating procedures and guidelines, serves as backup to pre-award processes, and assists with post-award monthly reconciling and documentation organization and storage. This position provides guidance to supervisors and managers in developing job descriptions and personnel policies and procedures, coordinates and participates in academic personnel and human resources activities including employment, training, and classification, serves as UCPath payroll initiator, and ensures completion of HR and Payroll forms and documentation for the unit/department. This position conducts trend analyses and helps develop resulting recommendations based on account reconciliation and spending patterns across unrestricted, gift, and program accounts, including research development and workforce training programs, and may assist with related fundraising activities. Please Note: This is a hybrid position (3 days minimum onsite)

Required

What It Takes to be Successful

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Sound judgment, discretion, and confidentiality, with working knowledge of UCPath and common financial, human resources, and office applications.
• Ability to use discretion and maintain confidentiality.
• Knowledge of administrative operations across finance, human resources and payroll, facilities and space, purchasing, communications and information technology, events, student services, and contracts and grants support.
• Ability to reconcile accounts, prepare financial reports, analyze financial and human resources data, identify discrepancies and trends, and make recommendations.
• Ability to coordinate human resources and payroll activities, develop procedures, maintain records, and support compliance with University, federal, and state requirements.
• Strong organizational, communication, and project coordination skills to manage multiple priorities, support programs, events, and facilities needs, advise supervisors and managers, and oversee student assistants.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Related Experience

Preferred

• Working knowledge of research administration, including pre-award and post-award processes, documentation, stipend disbursement, and applicable requirements.
• 2-3 years Related Experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $34.38 - $44.03 (Hourly).

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization