Contracts Coordinator

Hatch Ltd.; Nashville (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

Hatch Ltd. is seeking a Site Contracts Coordinator in Clarksville, TN. The role provides contract coordination services for services, surface and underground construction, supporting mobilization, execution and administration of contracts throughout the project.

You will work closely with multiple departments to minimize risk and resource demand while ensuring compliance with Hatch and Vale policies.

Qualifications

• Post secondary education in business, law or engineering preferred.
• Certified CPCM is asset (if applicable).
• A minimum of 5 years’ experience in contract management.
• Experience with contracts over $1M and understanding of controls.
• Strong communications skills and computer skills (MS Office, SAP).
• Ability to multitask, adapt priorities, solve problems and resolve conflicts.
• Collaborate on projects to develop innovative solutions.

Responsibilities

• Oversee and manage contracts for work at the project site.
• Support contractor mobilization, ramp up, training, certification and signoff.
• Develop contractor processes and protocols during mobilization.
• Ensure contractor work complies with contract terms.
• Assist with Change Management and contract change orders.
• Monitor cost and schedule progress with Project Controls.
• Forecast, plan and manage contractual services and ramp up per project direction.
• Maintain logs for deliveries, mobilization, claims and changes.
• Archive contract documentation and meeting minutes.

Skills

Contract management

Communication

MS Office

SAP

Multitasking

Education

Post secondary education in business, law or engineering

Tools

SAP

MS Office Suite

Job description

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Job Category:Procurement; Construction; Engineering; Project Management

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise inmining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-classproject delivery across the globe.With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in theengineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

The Site Contracts Coordinator will provide contract coordination services following corporate guidelines, procedures, Vale values, principles and policies. Additionally, the Site Contracts Coordinator will be responsible for the administration and tracking of the project’s contracts in three areas: services, surface construction, and underground construction while supporting the contracts owners. The role will support the mobilization, execution, and administration of the contracts during the project period, working closely with the various departments and stakeholders. The key objective will be to minimize the operating and financial risk and the demand for resources for effective and efficient contract execution.

Location: Clarksville, TN

• The Site Contract Coordinator willbe responsible forthe oversight and contract management for all contracts executed with work to be performed at the Project Site;
• Support the coordination of contractor mobilization, workforce ramp up, equipment training,certificationand signoff, etc.;
• Support the development of contractor process and protocols during the mobilization process;
• Ensure the Contractor executes the workin accordance withthe terms of the Contract;
• Support Project Office Contract Coordinator with Change Managementi.e.Field Work Instructions, Contract Change Orders & the pre and post Change Order work;
• Monitor and support the tracking of cost and schedule progress inconjunctionwith Project Controls team;
• Support the forecasting, planning, and management of contractual services, such aslaborand ramp up, according to targets and direction from the project team;
• Maintain tracking logs for deliveries, mobilization, claims, warranty,issuesand changes;
• File and archive all contractual documentation,maintainingprogress meeting minutes;
• Maintain relevant information to refute potential claims;
• Assistclose out of purchase order in SAP and archive final documentation;
• Support the Contracts Owner in assessing the performance of the Contractor,through the use ofkey performance indicators and audits;
• Ensure the mobilization andutilizationof contracted services with theSEM-Hatch andVale norms, procedures, and policies;

Qualifications

• Post Secondary education in Business Management, Law or Engineering preferred.
• Certified Professional Contracts Manager (CPCM) is considered an asset.
• A minimum of 5years’ experienceincontractsmanagement, preferably in a project environment on industrial or mining projects.
• Proven experience with entire contract administration cycle of contractsin excess of$1M million; understanding of key controls and processes.
• Strong communicationskills.
• Strong computer skills, including MS Office Suite and SAP.
• Ability to multitask, change priorities, solve problems, and resolve conflicts.
• Collaborate on exciting projects to develop innovative solutions

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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