Contracts Clerk

KIHOMAC, Inc.; Byron (GA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Life insurance

PTO

Disability insurance

Training & development

Wellness resources

Job summary

KIHOMAC, Inc. is seeking an experienced Contracts/Procurement Administrator to support government contracting functions in Byron, GA.

The role involves processing quotes, coordinating with customers and internal teams, and maintaining meticulous records in accordance with FAR/DFARS guidelines. Ideal candidates will have 0+ years of experience with a preference for 2+ years in defense contracting, strong MS Office skills, and the ability to learn Unanet and DocuSign systems while maintaining high

Qualifications

• High School diploma required; associate degree preferred.
• 0+ years of experience required; 2+ years preferred in defense contracting environment.
• Proficient in MS Office; familiarity with Unanet and DocuSign a plus.
• Strong attention to detail and organizational skills.

Responsibilities

• Support contracting and purchasing activities across multiple reporting platforms.
• Prepare and track quotes/proposals; coordinate with customers and internal stakeholders.
• Audit and update contracting data entries and closeout procedures.
• Draft contract reviews and communicate awards to stakeholders.
• Maintain records and ensure compliance with FAR/DFARS and policies.

Skills

Attention to detail

Microsoft Office

Teamwork / communication

Unanet / DocuSign familiarity

Education

High School Diploma

Associate’s degree in Business or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, SharePoint)

Job description

Expertise and Functions

• Demonstrate effective oral and written communication skills with internal and external stakeholders
• Effectively work with a team and/or independently on daily activities regardless of geographical locations
• Track daily tasks in multiple reporting platforms
• Display superior organizational skills
• Assist with updates of weekly activity slides pertaining to contracting and purchasing
• Sustain record keeping and filing pertaining to contracting and purchasing
• Prioritize workload, multitask, and track to deadlines
• Demonstrate critical thinking and analytical skills
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
• Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
• Assist in creation and updates of policies pertaining to contracting
• Provide training on clerking topics as needed
• Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
• Complete customer and supplier documentation and certification
• Perform reviews and create flow-down clauses from the customer terms and conditions
• Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
• Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
• Submit quotes/proposals to customers
• Conduct contract review and follow policies for approval
• Draft and send contract award announcements to internal stakeholders
• Track and monitor contract closeout procedures
• Audit and update contracting data entries
• Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
• Other duties as assigned

Qualifications

Education/Training (both required and desired):

• High School diploma required
• Associate’s degree in Business, Communications, or other relevant focus area preferred
  

Experience:

• 0+ years of experience required
• 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
• Attention to detail is a must
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
• Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required
• Proficiency in follow-through with directions from leadership
• Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
• Ability and willingness to learn new skills and tasks

Security:

• Must be a US citizen
• Ability to obtain a security clearance may be required

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary:

The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.