Contracts Clerk

KIHOMAC; Oklahoma City (OK); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401k

Paid Time Off

Job summary

KIHOMAC seeks an administrative professional to support contracting and purchasing. The role involves coordinating quotes, preparing proposals, maintaining records, and ensuring compliance with federal and state directives.

Strong communication and organizational skills are essential. Responsibilities include assisting with policy updates, training on clerking topics, and tracking deadlines while leveraging Unanet, DocuSign, and SharePoint.

Qualifications

• High School diploma required.
• Associate’s degree in Business, Communications, or related focus preferred.
• 0+ years of experience required; 2+ years in defense contractor admin/records is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint) required.
• Strong interpersonal skills and ability to follow directions from leadership.

Responsibilities

• Demonstrate effective oral and written communication with internal and external stakeholders.
• Track daily tasks in multiple reporting platforms and sustain record keeping.
• Assist with contracting actions, policy updates, and flow-down clauses.
• Coordinate quotes, proposals, and contract closeout procedures.
• Provide training on clerking topics and ensure compliance with FAR/DFARS.

Skills

Communication skills

Team collaboration

Organization

Education

High School diploma

Associate’s degree in Business or Communications

Tools

Unanet

DocuSign

SharePoint

Job description

Expertise and Functions

• Demonstrate effective oral and written communication skills with internal and external stakeholders
• Effectively work with a team and/or independently on daily activities regardless of geographical locations
• Track daily tasks in multiple reporting platforms
• Display superior organizational skills
• Assist with updates of weekly activity slides pertaining to contracting and purchasing
• Sustain record keeping and filing pertaining to contracting and purchasing
• Prioritize workload, multitask, and track to deadlines
• Demonstrate critical thinking and analytical skills
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
• Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
• Assist in creation and updates of policies pertaining to contracting
• Provide training on clerking topics as needed
• Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
• Complete customer and supplier documentation and certification
• Perform reviews and create flow-down clauses from the customer terms and conditions
• Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
• Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
• Submit quotes/proposals to customers
• Conduct contract review and follow policies for approval
• Draft and send contract award announcements to internal stakeholders
• Track and monitor contract closeout procedures
• Audit and update contracting data entries
• Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
• Other duties as assigned

Qualifications

Education/Training (both required and desired):

• High School diploma required
• Associate’s degree in Business, Communications, or other relevant focus area preferred

Experience:

• 0+ years of experience required
• 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
• Attention to detail is a must
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
• Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required
• Proficiency in follow-through with directions from leadership
• Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
• Ability and willingness to learn new skills and tasks

Security:

• Must be a US citizen
• Ability to obtain a security clearance may be required

Physical Requirements:

• Able to occasionally reach with hands and arms

• Prolonged periods of computer screen use, while sitting or standing at a desk

• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)

• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Short Term & Long Term Disability

• Training & Development

• Wellness Resources

Salary:

The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.