Contracts Clerk

KIHOMAC; Lexington Park (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

KIHOMAC is seeking a detail-oriented Contracting Administrator to support daily contracting and purchasing activities in a team-based environment in Lexington Park, Maryland. The role involves maintaining records, coordinating contractual actions, and preparing quotes and proposals for government and commercial customers.

The position requires a High School diploma (an Associate’s degree is preferred) and 0+ years of experience with a strong proficiency in Microsoft Office. U.S.

Qualifications

• High School diploma required.
• Associate’s degree in Business, Communications, or other relevant focus area preferred.
• 0+ years of experience required.
• 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred.
• Attention to detail is a must.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required.
• Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required.
• Proficiency in follow-through with directions from leadership.
• Ability to learn and use systems related to contracting (e.g., Unanet, DocuSign).
• Ability and willingness to learn new skills and tasks.

Responsibilities

• Track daily tasks in multiple reporting platforms.
• Assist with updates of weekly activity slides pertaining to contracting and purchasing.
• Sustain record keeping and filing pertaining to contracting and purchasing.
• Assist in coordination of necessary contractual actions with customer counterparts and internal stakeholders.
• Submit quotes/proposals to customers.
• Audit and update contracting data entries.
• Monitor RFQs system and track to meet proposal/quote deadlines.
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers.

Skills

Microsoft Office

Interpersonal skills

Attention to detail

Follow-through

Education

High School diploma

Associate’s degree in Business/Communications or related field

Tools

Unanet

DocuSign

SharePoint

Job description

Expertise and Functions

• Demonstrate effective oral and written communication skills with internal and external stakeholders
• Effectively work with a team and/or independently on daily activities regardless of geographical locations
• Track daily tasks in multiple reporting platforms
• Display superior organizational skills
• Assist with updates of weekly activity slides pertaining to contracting and purchasing
• Sustain record keeping and filing pertaining to contracting and purchasing
• Prioritize workload, multitask, and track to deadlines
• Demonstrate critical thinking and analytical skills
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
• Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
• Assist in creation and updates of policies pertaining to contracting
• Provide training on clerking topics as needed
• Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
• Complete customer and supplier documentation and certification
• Perform reviews and create flow-down clauses from the customer terms and conditions
• Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
• Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
• Submit quotes/proposals to customers
• Conduct contract review and follow policies for approval
• Draft and send contract award announcements to internal stakeholders
• Track and monitor contract closeout procedures
• Audit and update contracting data entries
• Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
• Other duties as assigned

Qualifications

Education/Training (both required and desired):

• High School diploma required
• Associate’s degree in Business, Communications, or other relevant focus area preferred

Experience:

• 0+ years of experience required
• 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
• Attention to detail is a must
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
• Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required
• Proficiency in follow-through with directions from leadership
• Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
• Ability and willingness to learn new skills and tasks

Security:

• Must be a US citizen
• Ability to obtain a security clearance may be required

Physical Requirements:

• Able to occasionally reach with hands and arms

• Prolonged periods of computer screen use, while sitting or standing at a desk

• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)

• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Short Term & Long Term Disability

• Training & Development

• Wellness Resources

Salary:

The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.